TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Senior Project Manager |
|
Public Works |
Jeff Thompson |
Senior Engineer |
|
Public Works |
Steven Gibbs |
Acting Capital Projects Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
TITLE:
title
Approve Final Contract with Award Construction and Accept Construction for the Wastewater Lift Stations 5, 6, 8, 11, and 15 Equipment Replacement Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting Council to approve the final contract and accept construction for the Wastewater Lift Stations 5, 6, 8, 11, and 15 Equipment Replacement project (No. 1518, 1519, 2108, 2109, 1204-404-03). This contract with Award Construction had a base bid amount of $4,495,713, plus change orders and bid items increases or decreases, resulting in a final contract amount of $4,431,264. The project upgraded aging equipment at five pump stations, increasing their life cycles.
This project completes the ten-station, six-year program to replace or rehabilitate city lift stations. The original cost estimate for the program was $44 million dollars with completion planned for 2025. The program was completed one year early at a cost of $39 million, resulting in $5 million in savings.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Community Strategic Plan - Objective #1:
Invest in infrastructure preservation and replacement across the city to maintain the current level of service, the reliability of capital assets, and provide timely and cost-effective replacement.
• Required:
Council approval is required to accept a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This project replaced aging wastewater lift station equipment and ensured continuation of service to the community.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$4,431,264
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Wastewater CIP
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/16/2024 |
Business Meeting |
Approve |
Time Constraints:
Following project acceptance, in accordance with RCW 60.28, the contract retainage will be released upon receipt of clearances from the Washington State Departments of Revenue and Labor and Industries, and a mandatory 45-day waiting period for filing claims and liens.
ANTICIPATED RESULT IF NOT APPROVED:
The warranty period begins upon Council acceptance. Not accepting construction will result in delay of warranty start, increasing the project close-out cost.
ATTACHMENTS:
Attachment A: Wastewater Lift Station Project Information Sheet
Attachment B: Additional Project Information
Attachment C: Wastewater Lift Station Program