TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Technology and Information Services |
Michael Marchand |
425-556-2176 |
DEPARTMENT STAFF:
|
Technology and Information Services |
Wanda Norman |
Technology Project Manager |
TITLE:
title
Approval of the Energov Permitting and Licensing SaaS Contract in the Amount of $528,227
OVERVIEW STATEMENT:
recommendation
This is part of the Energov Modernization project to standardize permitting flows across City departments and move permitting system to a SAAS cloud-based solution. This contract is for the annual SaaS Service and Licensing Agreement.
We are asking for approval in the amount of $528,227 to cover the annual SaaS costs for 2025 and 2026.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Contracts that exceed $50,000 require Council Approval.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
Streamlines business processes through automation, integration, and workflows for internal and external customers.
Increases efficiency, collaboration, and communication, both between departments and with the public.
Includes upgrades and maintenance to system as well as Disaster Recovery.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Estimated Timeline for Initial Implementation is early August 2025.
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$528,227
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
BTIP Funding
Budget Priority:
Vibrant and Connected.
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Ongoing operational cost is $254,800 plus potential 5% increase each year.
Funding source(s):
BTIP Funding
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
5/20/2025 |
Business Meeting |
Approve |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
We won’t be able to move off “On Prem” to SaaS.
Vendor will be mandating this in a few more years.
ATTACHMENTS:
Attachment A - Redmond WA Agreement SaaS Flip 040225