TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Public Works
Aaron Bert
425-556-2786
DEPARTMENT STAFF:
Public Works
Rob Crittenden
City Engineer
Public Works
Tom Hardy
Sr. Environmental Scientist
Public Works
Chris Stenger
Deputy Public Works Director
TITLE:
title
Approve On Call Survey and Mapping Services Agreement
OVERVIEW STATEMENT:
recommendation
Through a standard request for qualifications (RFQ) process, Public Works teams evaluated and scored statements of qualifications submitted by consultants for on-call survey and mapping services. After awarding one of the two on-call contracts to a survey firm, that firm informed the city they were closing their offices and could not accept the offer. To maintain capacity for on-call survey services, the city offered the next highest qualified firm, David Evans and Associates, a 2-year on-call contract not to exceed $150,000, with two 1-year renewal options.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Utility Strategic Plan, Capital Improvement Plan
* Required:
Council approval is required to award an architectural and engineering services agreement that exceeds $50,000 (2018 City Resolution 1503)
* Council Request:
N/A
* Other Key Facts:
A request for qualifications was advertised in October 2024. The city received and evaluated seven statements of qualifications. David Evans and Associates was ranked as the third best qualified consultant.
OUTCOMES:
The city benefits from having on-call agreements because of the efficiencies and support they provide to a wide variety of projects, programs, planning, and services. On-call agreements do not encumber budgets but are available for project managers to use with approved budget numbers on a task order basis. This provides flexibility wi...
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