TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Finance
Malisa Files, Director
425-556-2166
DEPARTMENT STAFF:
Technology and Information Services
Jonny Chambers
Director
TITLE:
title
Big Four Project: D365 Financial System Upgrade Contract
OVERVIEW STATEMENT:
recommendation
Staff recommends approval of the $2,778,030 contract with HSO (Attachment A) to upgrade the City's current Dynamics 2012 Financial System to D365 the newest cloud version of Dynamics as presented at the August 25, 2020 Finance, Administration and Communications Committee of the Whole. Secondly, allocate a total of $5,128,357, the total project cost including two years of licensing and maintenance, from the City's unallocated sales tax on construction.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
The D365 upgrade is one of the Big Four technology projects planned for the next several years along with the City's Workforce Management (WFM) project, records management and Energov upgrades.
* Required:
The current Dynamics 2012 financial system will be unsupported by the end of 2021.
* Council Request:
N/A
* Other Key Facts:
The attached contract is one of several contracts that will come before Council. There will be other contracts from integration partners that staff will bring forward during the course of the project. Those contracts will be smaller in scope.
OUTCOMES:
The upgrade of the Financial System to the D365 platform will allow the Finance Department to improve processes, including:
* Standardize business procedures
* Continue strong accounting practices
* Increase data accountability
* Increase accuracy and avoid redundancies
* Support integrated systems and organization wide business analytics
* Improve quality of service
* Improve accessibility of records
* Enhance user e...
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