TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Dave Juarez |
425-556-2733 |
DEPARTMENT STAFF:
|
Public Works |
Emily Flanagan |
EUSD Sr. Engineer |
|
Public Works |
Steve Hitch |
Interim EUSD Manager |
|
Public Works |
John Mork |
Construction Project Manager |
TITLE:
title
Award of Bid to Redtail, LLC, in the Amount of $1,915,770, for the Willows Road Culvert Replacement Project
OVERVIEW STATEMENT:
recommendation
Staff recommends awarding contract to Redtail, LLC., the low bidder. The bidders’ unit prices, extensions, and additions have been checked for accuracy and for unbalanced bid items. References for Redtail, LLC have been contacted and were found to be satisfactory.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Stormwater CIP
• Required:
Council approval is required to award a construction contract over $300,000 per 2018 City Resolution 1503.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
The Willows Road Culvert Replacement project will replace the Willows Creek and Gun Club Creek culverts. The replaced culverts will improve flow capacity and fish passage under Willows Road. Both culverts will be funded from a combination of grant and Stormwater CIP funds. The King County Flood Control District (KCFCD) grant will provide partial funding for the construction of the Gun Club Creek culvert. The lowest responsible bid for construction is below engineers estimate, the project is currently on time and on budget.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
The businesses in the immediate vicinity of the culverts will receive notices about the upcoming work and the traveling public will be notified of upcoming traffic revisions with a portable message board. Temporary property rights have been obtained for the impacted properties.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$3,228,318
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP (2021-2022)
Budget Priority:
Clean and Green (2019-2020)
Healthy and Sustainable (2021-2022)
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
Willows Creek Culvert:
2018 Washington State RCO - $400,000
2018 KCFCD - Flood Reduction Grant - $175,000
2020 KCFCD - Sub-regional Opportunity Fund - $207,837
Gun Club Creek Culvert:
2019 KCFCD - Sub-regional Opportunity Fund - $201,489
2021 KCFCD - Sub-regional Opportunity Fund - $204,733
2020 KCFCD - Flood Reduction Grant - $175,000 (This grant is being presented to Council for acceptance at the February 16th business meeting
Stormwater CIP - $1,864,259
Total Project Cost - $3,228,318
Budget/Funding Constraints:
KCFCD funds must be expended by December 31, 2022
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
11/20/2018 |
Business Meeting |
Approve |
|
5/21/2019 |
Business Meeting |
Approve |
|
1/21/2020 |
Business Meeting |
Approve |
|
12/2020 |
Business Meeting |
Approve |
|
2/9/2021 |
Committee of the Whole - Planning and Public Works |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
The installation of the culverts must take place during the summer months when the impact to the fish can be minimized. Grant funding may be jeopardized if the project is delayed.
ANTICIPATED RESULT IF NOT APPROVED:
Construction cost inflation will increase the cost of this work when it occurs.
ATTACHMENTS:
Attachment A- Vicinity Map
Attachment B - Bid Tabs