TO: Committee of the Whole - Public Safety and Human Services
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Executive Lisa Maher 425-556-2427
DEPARTMENT STAFF:
Executive Zach Houvener Deputy – Equity & Strategic Services
TITLE:
title
Approve Contract for Fully Managed Video Production for Public Meetings
OVERVIEW STATEMENT:
recommendation
Staff are seeking approval to contract with Granicus LLC for a fully outsourced, end-to-end video production service that will modernize and stabilize the City’s public meeting broadcast operations and support compliance with upcoming WCAG 2.1 Level AA accessibility requirements. Under this service model, Granicus will provide multicamera, professionally managed livestreams and recordings of all public meetings held in Council Chambers, including Special and Regular Business Meetings, Study Sessions, Committee of the Whole, and Commission meetings. This approach will ensure consistent technical quality, reduce operational risk, enhance public accessibility and transparency, and leverage dedicated expertise with responsive support. The same production capabilities can also be utilized for other City presentations or meetings, providing a unified and reliable experience.
This contract will be established through the City’s use of the OMNIA Partners cooperative purchasing agreement, in line with City Purchasing Policy. OMNIA is a nationally recognized cooperative procurement program that provides competitively solicited contracts for public agencies, ensuring compliance with applicable procurement regulations while reducing administrative burden and accelerating acquisition timelines. Granicus LLC is an awarded vendor under an active OMNIA contract for video production and digital engagement services. By utilizing this cooperative agreement, the City can leverage pre-negotiated pricing, standardized contract terms, and documented competitive procurement, allowing staff to secure the required services efficie...
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