TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Technology and Information Services |
Michael Marchand |
425-556-2929 |
DEPARTMENT STAFF:
|
Technology and Information Services |
Melissa Brady |
Enterprise Data and GIS Manager |
TITLE:
title
Approval of a Contract with Centrilogic, in the Amount of $112,400, for Data Governance and Strategy Assessment
OVERVIEW STATEMENT:
recommendation
I would like to provide an update to the Council on our progress in developing a Data Governance Program. We are partnering with our database vendor, Centrilogic, to conduct a seven-to-nine-week data governance assessment. This assessment will initially focus on two datasets: HR and Permitting. The goal is to establish a comprehensive data governance framework, identify any maturity gaps, develop key data governance policies, define the program, and create a supporting roadmap.
This effort will serve as the foundation for a city-wide data governance program, with lessons learned from these two datasets, the mentoring of internal data champions, and a scalable framework that can be applied to other city departments.
Please note that I will bring the contract to the Council for approval at a later time, and there will be opportunities for further discussion.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required for contracts exceeding $50,000.
• Council Request:
Committee of the Whole - FAC, 4/8/2024
• Other Key Facts:
N/A
OUTCOMES:
Improved Decision-Making: When data is consistent, reliable, and accessible, decision-makers can make faster and more informed choices.
Operational Efficiency: With clear policies in place, we reduce duplications, errors, and unnecessary delays in workflows.
Compliance & Risk Mitigation: Data governance helps us comply with legal and regulatory requirements, especially around privacy and security, reducing the risk of penalties.
Data-Driven Culture: This program will empower our teams to use data more effectively, fostering a culture of transparency and accountability.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$112,400
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
0000294
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
General Fund - One Time
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
1/14/2025 |
Committee of the Whole - Finance, Administration, and Communications |
Receive Information |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
The City will still proceed with developing a Data Governance Program however it will take longer without outside consultant help.
ATTACHMENTS:
Attachment A: Contract