TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Planning and Community Development |
Carol Helland |
425-556-2107 |
DEPARTMENT STAFF:
|
Planning and Community Development |
Brooke Buckingham |
Human Services Manager |
|
Planning and Community Development |
Seraphie Allen |
Deputy Director |
TITLE:
title
Approve Agreement to Administer Homeless Outreach Software in Partnership with City of Kirkland and City of Bellevue.
OVERVIEW STATEMENT:
recommendation
The City’s homeless outreach team tracks client data and activities related to their work. Staff inputs and tracks this data in a case management software platform called Apricot. The City would like to enter into a formal partnership to allow outreach staff from the City of Kirkland and City of Bellevue to use the same platform.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Human Services Strategic Plan, Comprehensive Plan
• Required:
Interjurisdictional agreements require Council approval.
• Council Request:
N/A
• Other Key Facts:
Signing this MOU allows the City to formalize the partnership and invoice Bellevue and Kirkland for use of Apricot.
OUTCOMES:
Cross-jurisdictional partnerships and collaboration benefit the clients we serve. This opportunity allows us to case-conference and coordinate efforts with potential shared clients. Secondary benefits include cost savings to the City, as Bellevue and Kirkland would provide proportionate contribution toward annual fees.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The average annual cost is currently $17,091.
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
0000307 - Housing & Human Services
0000294 - Technology Solutions
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Staff cost to administer and monitor software for data consistency.
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
05/20/2025 |
Committee of the Whole - Public Safety and Human Services |
Provide direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
|
No meetings proposed |
N/A |
Time Constraints:
Bellevue anticipates seeking Council approval June 2025.
ANTICIPATED RESULT IF NOT APPROVED:
Redmond would continue to pay full costs of Apricot if not approved.
ATTACHMENTS:
Attachment A: Draft Agreement for Services between the Cities of Bellevue, Kirkland, and Redmond for Implementation and Maintenance of a Joint Homeless Outreach Data System