TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Adnan Shabir |
Senior Engineer |
|
Public Works |
Aaron Noble |
Project Manager |
|
Public Works |
Paul Cho |
Traffic Operations and Safety Engineering Manager |
|
Public Works |
Steve Gibbs |
Capital Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
TITLE:
title
Approval of a Consultant Agreement with David Evans and Associates Inc. for the Pavement Management Project 154th Ave NE from Redmond Way to NE 85th Street (Design Phase)
OVERVIEW STATEMENT:
recommendation
154th Ave is a key corridor for Redmond and the pavement needs restoration. Public Works is requesting approval of a consultant contract with David Evans and Associates (DEA) for the design phase of the Pavement Management- 154th Ave NE Project No. 2414 in the amount of $300,492. The project will rehabilitate the asphalt roadway on 154th Ave NE from approximately Redmond Way bridge to NE 85th Street. Public Works is seeking authorization to negotiate and acquire property rights for the project if needed. Property rights may be needed in case ADA curb ramp upgrades are triggered as part of the project and curb ramp improvements go beyond the city right-of-way. Temporary construction permits from private property owners may also be needed in case surface improvements like sidewalk restoration require temporary access to private property. A competitive solicitation was completed, and DEA was selected as the most qualified vendor. This initial agreement includes the cost of the design and property rights acquisition phase. Future supplemental agreement(s) will be for the construction phase and may include construction engineering support, construction management, inspection, and special inspection services.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Capital Investment Program
Community Strategic Plan - Objective #1: Invest in infrastructure preservation and replacement across the City to maintain the current level of service, the reliability of capital assets, and provide timely and cost-effective replacement.
• Required:
Council approval is required to award an Architectural and Engineering Services agreement that exceeds $50,000 (2018 City Resolution 1503).
• Council Request:
N/A
• Other Key Facts:
Public Works is requesting this item go forward for Council approval at the May 20, 2025, Council business meeting.
Council approved the design and construction grant funds for this project at the business meeting on March 18, 2025.
OUTCOMES:
The constructed project will extend the useful life of the pavement and increase safety for multiple modes of users with the new channelization and new vehicle loop detectors.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Staff will reach out to the community members adjacent to the project site throughout design and construction.
• Outreach Methods and Results:
Staff plans to use flyers, website, and in-person meetings among other outreach methods to keep community informed of the project.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Total cost of the Consultant Agreement is $300,492
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
2025-2030 Approved CIP
Transportation Benefit District: $243,022
PSRC Federal Grant funds $1,445,000 (Design and Construction)
Total Funded: $1,688,022
Budget/Funding Constraints:
Puget Sound Regional Council (PSRC) grant construction obligation deadline is June 1, 2025.
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
5/6/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Construction funds must be obligated for the grant by June 1, 2026. The design of the project must begin as soon as possible to meet that grant obligation deadline.
ANTICIPATED RESULT IF NOT APPROVED:
The City has federal grants for both the design and construction phases of the project. If this contract is not approved, delays to the project timeline may occur and affect grant obligation requirements. If this project does not get constructed, the pavement preservation project will not occur and pavement deterioration will continue.
ATTACHMENTS:
Attachment A: Pavement Management 154th Ave -Project Information Sheet
Attachment B: Pavement Management 154th Ave -Vicinity Map
Attachment C: Pavement Management 154th Ave- Consultant Agreement