TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Brandon Buehler |
Acting Deputy Director, Mobility and Infrastructure |
|
Public Works |
Steve Gibbs |
Capital Projects Division Manager |
|
Parks |
Darcey Rayner-Shepard |
Park Operations Manager |
|
Public Works |
John Mork |
Project Manager |
TITLE:
title
Approve Final Contract with Coast to Coast Turf LLC and Accept Construction for the Grass Lawn Multi-Use Field #1 and Hartman Park Baseball Infield Synthetic Turf Replacement Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting Council to approve the final contract and accept construction for the Grass Lawn Multi-Use Field #1 and Hartman Park Baseball Infield Synthetic Turf Replacement project. This contract with Coast to Coast Turf LLC had a base bid amount of $1,636,930, plus or minus change orders and bid items increases or decreases, resulting in a final contract amount of $1,595,835.
The synthetic turf at both locations had reached the end of its useful life. This project replaced the synthetic turf and shock padding, and installed new markings. Additional markings at Grass Lawn Park Softball Field #1 included lines for cricket practice pitch and youth soccer. Field layouts are shown in Attachment B.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
Public Works used the Sourcewell Purchasing Cooperative to obtain a quote from Coast to Coast Turf LLC. Sourcewell allows the City to streamline the procurement process, by offering a cooperative purchasing solution through a competitively solicited contract.
OUTCOMES:
The completion of this project resulted in more inclusive recreation facilities for Redmond residents. The new turf system will provide a safe and consistent playing surface for its entire life expectancy. The completed project includes field markings for cricket practice pitch and youth soccer in addition to the softball and baseball markings that existed.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
Project information was available through the City website, social media and signage.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$1,595,835
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Parks CIP
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
4/1/2025 |
Committee of the Whole - Planning and Public Works |
Approve |
|
4/15/2025 |
Business Meeting |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/21/2026 |
Business Meeting |
Approve |
Time Constraints:
Following project acceptance, in accordance with RCW 60.28, the contract retainage will be released upon receipt of clearances from the Washington State Departments of Revenue and Labor and Industries, and a mandatory 45-day waiting period for filing claims and liens.
ANTICIPATED RESULT IF NOT APPROVED:
The warranty period begins upon Council acceptance. Not accepting construction will result in delay of warranty start, increasing the project close-out cost.
ATTACHMENTS:
Attachment A: Project Information Sheets
Attachment B: Additional Project Information