TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
|
Finance |
Kelley Cochran |
425-556-2748 |
DEPARTMENT STAFF:
|
Parks |
Zach Houvener |
Deputy Director |
TITLE:
title
Approval for Amendment to Lease Agreement with LWSD for Old Redmond Schoolhouse in the Amount of $13,463
OVERVIEW STATEMENT:
recommendation
In 2021, the City entered into a 5-year lease agreement with Lake Washington School District for a portion of the Old Redmond Schoolhouse for community recreation programming. Section 4.1 detailed that the parties would meet after 2 years of the agreement to assess utility and janitorial actual costs for the leased space. It was determined that for 2024, the increase for annual janitorial and utility costs is $13,463. The amount for 2025 will be determined after year end of 2024. The lease will be renegotiated at the end of year 5 (2025).
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
2018 Community Centers Stakeholder Report
PARCC Plan
• Required:
This lease agreement was approved by City Council in 2020. Changes to the amount of the contract must be approved by Council to increase spending authority.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
Utilizing the Old Redmond Schoolhouse provides vital recreation space for programming, classes, active recreation (youth basketball, drop in pickleball, etc), and the Redmond Historical Society which subleases space from the City of Redmond.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$50,000
Approved in current biennial budget: ☐ Yes ☒ No ☐ N/A
Budget Offer Number:
0000008 - Community Recreation
Budget Priority:
Healthy & Sustainable
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
The increase for 2024 to this contract is $13,463. This will be paid from the Recreation Activity Fund. This will be paid by revenues collected from programming the Old Redmond Schoolhouse.
Funding source(s):
Recreation Activity Fund (RAF)
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
12/1/2020 |
Business Meeting |
Approve |
|
4/9/2024 |
Committee of the Whole - Finance, Administration, and Communications |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Payment for 2024 lease is due to LWSD. If we do not pay, we may be unable to continue programming in these spaces.
ANTICIPATED RESULT IF NOT APPROVED:
Payment for 2024 lease is due to LWSD. If we do not pay, we may be unable to continue programming in these spaces.
ATTACHMENTS:
Attachment A: ORSH Lease