TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Senior Project Manager |
|
Public Works |
Steve Gibbs |
Acting Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Director |
TITLE:
title
Approve Final Contract with HM Pacific Northwest, in the Amount of $1,019,440, and Accept Construction for the Avondale Road Preservation Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting Council to approve the final contract and accept construction for the Avondale Road Preservation project, Project No. 2120-096-02. The contract with HM Pacific Northwest, Inc had a base bid amount of $1,183,664 plus or minus change orders and bid items increases or decreases, resulting in a final contract amount of $1,019,440.
This project repaved approximately 2,240 feet of Avondale Road, from 150 ft north of Union Hill Road to NE 90th St. In addition, curb ramps within the project limits were brought up to current ADA standards.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to accept a Public Works contract that exceeds $300,000 (2018 City Resolution 1503).
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
The project improved safety for all travel modes by repairing the roadway and increasing the useful life of the pavement. Existing bike lanes have been expanded to provide buffered bike lanes, increasing safety for bikers on this busy corridor.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The final construction contract final amount is $1,019,440.
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
General Fund, Real Estate Excise Tax, Federal Grant, Business Tax
Budget/Funding Constraints:
Federal Highway Funds that were obligated for construction required “continuous project progress”. This progress was achieved, and the grants were reimbursed as requested.
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/18/2023 |
Business Meeting |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Following project acceptance, in accordance with RCW 60.28, the contract retainage will be released upon receipt of clearances from the Washington State Departments of Revenue and Labor and Industries, and a mandatory 45-day waiting period for filing claims and liens.
ANTICIPATED RESULT IF NOT APPROVED:
The warranty period begins upon Council acceptance. Not accepting construction will result in delay of warranty start, increasing the project close-out cost.
ATTACHMENTS:
Attachment A: CIP Information Sheet
Attachment B: Additional Project Information