TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Public Works |
Joe Averill |
Project Manager |
|
Parks |
Darcey Rayner-Shepard |
Parks Operations Manager |
|
Public Works |
Jeff Thompson |
Utility Senior Engineer |
|
Public Works |
Steve Gibbs |
Capital Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
TITLE:
title
Award Bid to Active Construction Inc. of Tacoma, WA., in the Amount of $1,425,425, for the Hardscape Project - Reservoir Park Sport Court Replacement and Tank Repairs
OVERVIEW STATEMENT:
recommendation
Award Construction Contract
This contract with Active Construction Inc. in the amount of $1,425,425 is for construction of the Hardscape Project - Reservoir Park Sport Court Replacement and Tank Repairs, Project Numbers 2331 and 2316.
This project will replace the sport court surface and construct ADA upgrades. Currently, the sport court is closed due to safety concerns with the failing court surfacing material and the parking, ramps, and sidewalk do not meet current ADA compliance standards.
This project also includes the application of a waterproof coating system and drainage improvements to protect the existing water tank. Field inspection of the tank and concrete level surface revealed signs of minor deterioration. These efforts will extend the useful life of the existing water tank.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
PARCC Plan, ADA Transition Plan, Water System Plan
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City
Resolution 1503).
• Council Request:
NA
• Other Key Facts:
Public Works is requesting this item go forward for Council approval at the May 20, 2025, Council business meeting.
OUTCOMES:
Approving the contract will provide for a new multi-sport court surface for tennis/pickleball/basketball recreation and will ensure a safe, level surface for users, ADA compliant sidewalks, curb ramp, drinking fountain, parking stalls, new storm pipe, catch basins, landscaping and irrigation, new benches, fencing and noise reduction system, and application of a waterproof coating to protect and extend the useful life of the existing water tank.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
City Communications, Parks & Recreation, Sports and Fitness staff have been informed of the upcoming construction. Outreach will include social media posts and service alert notices to Redmond residents and neighborhoods.
• Timeline (previous or planned):
Webpage: Posting, December 2024
Postcard: Notice to adjacent residents, May 2025
Social Media: Posts and service alerts updates will be provided.
Onsite signage: Project information and tree protection signs, during construction, Summer 2025
• Outreach Methods and Results:
NA
• Feedback Summary:
NA
BUDGET IMPACT:
Total Cost:
$1,425,425
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Real Estate Excise Tax, Parks CIP, Water CIP
Budget/Funding Constraints:
NA
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
5/6/2025 |
Committee of the Whole - Planning and Public Works |
Receive Information |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Sport court replacement is weather sensitive so timely award of construction contract is critical for project delivery in 2025.
Award of bid must occur within 45 days of the bid opening (which occurred on April 24, 2025) or the contractor may withdraw their bid.
ANTICIPATED RESULT IF NOT APPROVED:
Not approving the contract will result in delaying the construction, extending the closure of the sport court, and increasing the cost to complete the project.
ATTACHMENTS:
Attachment A: Hardscape Project - Reservoir Park Sports Court Replacement Project Information Sheet
Attachment B: Reservoir Park Water Tank Repairs Project Information Sheet
Attachment C: Additional Project Information