TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Amanda Deml |
Recreation Manager |
|
Parks |
Katie Fraser |
Program Supervisor |
TITLE:
title
Approval of Instructional Services Agreement for Tennis Outreach Program (TOPS) Increasing the Maximum Amount Payable to $130,000
OVERVIEW STATEMENT:
recommendation
Seeking approval of an increase to the maximum amount payable to TOPs (Tennis Outreach Programs) Instructional Services Agreement. Programs and summer camps offered by this organization will exceed our anticipated enrollment amounts due to high community demand and rising costs. Though the expended amount is increasing, revenues earned by the City in the Recreation Activity Fund will also increase as this agreement is based on a percentage split of enrollment/registration fees between the contractor providing the service and the Parks Department.
This agreement will surpass the $75,000 maximum amount payable threshold requiring Council approval to authorize the Mayor to sign the agreement.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Parks, Arts, Recreation, Culture and Conservation (PARCC) Plan; Cost of Service Methodology and Cost Recovery Policy.
• Required:
This agreement will surpass the $75,000 maximum amount payable threshold requiring Council approval to authorize the Mayor to sign the agreement.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
The Parks Department has partnered with TOPS (Tennis Outreach Programs) for many years to provide recreation programs and camps to our community. An increase to the maximum amount payable allows for serving a greater number of youth and adults who wish to register for these programs while in-turn increasing the revenue for the Recreation Activity Fund.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$130,000.00
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
000217-Community Recreation
Budget Priority:
Healthy & Sustainable
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
Recreation Activity Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
2/28/2023 |
Committee of the Whole - Parks and Environmental Sustainability |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Direction needed prior to finalizing registration information by March 10, 2023.
ANTICIPATED RESULT IF NOT APPROVED:
Enrollment for programs and camps offered by this organization would need to be limited to maintain the current/less than$75,000 threshold, impacting the recreational opportunities and service available to the community and department revenue.
ATTACHMENTS:
Attachment A: 2023 Instructional Services Agreement - Tennis Outreach Program