TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Technology and Information Services |
Michael Marchand |
425-556-2173 |
DEPARTMENT STAFF:
|
Technology and Information Services |
Jeremy Mikkola |
Business Solutions Manager |
TITLE:
title
Approval of the Jaymarc AV Contract in Support of the Fire Station Tones Update for Station 11, in the Amount of $135,442
OVERVIEW STATEMENT:
recommendation
Approve the Mayor to sign a one-time contract with Jaymarc AV for the amount of $135,442. Jaymarc AV is an audio and visual consultant that provides ”turn-key” design and installation. Through their services, Station 11 will gain a new Alerting System, helping improve the sleep quality of non-responding individuals through targeted alerts. This also provides and expandable core system to allow for future configurations of Station 11.
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☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
National Fire Protection Association (NFPA) Standards for Station Alerting and Firefighter health.
• Required:
Council approval is needed for contracts that exceed $50,000.
• Council Request:
N/A
• Other Key Facts:
We are requesting this item to go forward for Council approval at the October 21, 2025, Council business meeting.
OUTCOMES:
Targeted alerting will reduce unnecessary sleep disruptions, supporting firefighter rest, recovery, and long-term health. By ensuring only required personnel are mobilized, the system minimizes fatigue-related risks and strengthens readiness for critical calls.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$135,442
Approved in current biennial budget: ☐ Yes ☒ No ☐ N/A
Budget Offer Number:
N/A
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
The funding source is from the fund balance in BTIP
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
10/7/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
Non-responding individuals will continue to get interrupted sleep for all Station 11 alerts, thereby impacting firefighter rest, recovery, and long-term health.
ATTACHMENTS:
Attachment A: Proposal: FAST Alerting Station 11