TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Adnan Shabir |
Senior Engineer |
|
Public Works |
Paul Cho |
Engineering Manager |
|
Public Works |
Steve Flude |
City Engineer |
TITLE:
title
Approval of On-call Consultant Contracts for Structural and Transportation Engineering Services
OVERVIEW STATEMENT:
recommendation
These agreements are for on-call consultant engineering services and require Mayoral signature. The agreements are for two structural engineering firms (KPFF and VM Structural Design) and two transportation engineering firms (Perteet and Parametrix).
Each contract is for a period of three years with an option for two-year extension. Each contract has a maximum allowable contract value. Council approval does not authorize any additional spending. Funding for specific task orders will charge against an appropriate project or department budget account that has authorized spending authority.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Transportation Master Plan
• Required:
Council approval is required to award an Architectural and Engineering Services agreement which exceeds $50,000 (2018 City Resolution 1503).
• Council Request:
N/A
• Other Key Facts:
On-call contracts are used to bring specialty consultant resources to support staff quickly and efficiently.
OUTCOMES:
City staff use on-call contacts for project design, specialty work, peer review, and to supplement staff availability. These consultant services are crucial for delivery of city projects and timely development review.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
This action does not authorize any spending. It only creates a contract vehicle for otherwise authorized spending.
Approved in current biennial budget: ☐ Yes ☐ No ☒ N/A
Budget Offer Number:
N/A
Budget Priority:
The work handled by these on-call contracts falls within the Healthy and Sustainable and Vibrant and Connected Priorities.
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Funding for task orders may come from division operations funds, approved CIP projects, and programs, grants, or may be paid by developers for peer review of development projects.
Budget/Funding Constraints:
N/A - On-call consultant contracts specify that no work is guaranteed, and the stated amounts are not-to-exceed. Funding is encumbered only when a need arises from an approved budget source.
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
10/4/2022 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Contracts will be executed by December 31, 2022, to facilitate essential engineering work using task orders in 2023.
ANTICIPATED RESULT IF NOT APPROVED:
Staff will have difficulty advancing City projects on schedule, responding to emergency conditions, and meeting review timelines for development.
ATTACHMENTS:
Attachment A: Additional Background information/Description of Proposal
Attachment B: Structural Engineering On-Call- V+M Structural Design
Attachment C: Structural Engineering On-Call- KPFF
Attachment D: Transportation Engineering On-Call- Perteet
Attachment E: Transportation Engineering On-Call- Parametrix