TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Technology and Information Services |
Michael Marchand |
425-556-2929 |
DEPARTMENT STAFF:
|
Technology and Information Services |
Melissa Brady |
Enterprise Data and GIS Manager |
TITLE:
title
Approval of a Contract for the SQL Server Database Administration Managed Services
OVERVIEW STATEMENT:
recommendation
The City currently uses a managed services contract to manage and administer our SQL Server Database environment. We have been using the current vendor for 8 years to augment our internal staff that don’t have the capacity to manage this system. Our current contract expired in October 2024 and we are asking Council to approve another 2 year contract. In addition, we are asking this to be sole source since we have an established relationship with the current vendor and they are experts on our database architecture and the associated databases.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This managed services contract keeps our SQL Server Database environment up to date and safe and secure. This environment supports our enterprise business systems such as D365, Eden, Springbrook, Lucity, and EnerGOV.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$71K/Year for two years
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
2025-2026 Budget Offer 0000294
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
1/14/2025 |
Committee of the Whole - Finance, Administration, and Communications |
Receive Information |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Existing Contract expired October 2024 and we are currently using the vendor on a month to month basis until we can get a new contract approved.
ANTICIPATED RESULT IF NOT APPROVED:
If we were unable to procure SQL Server Database Administration Managed Services, we would have to convert an existing FTE to a database administrator requiring us to pull staff off other projects and priorities delaying projects such as CIP Project Management, UKG HR/Payroll.
ATTACHMENTS:
Attachment A: Contract