TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Human Resources |
Cathryn Laird |
425-556-2125 |
|
Technology and Information Services |
Michael Marchand |
425-556-2173 |
DEPARTMENT STAFF:
|
Technology and Information Services |
Courtney Miller |
Technology Project Manager |
|
Human Resources |
Kseniya Daly |
Deputy HR Director |
|
Technology and Information Services |
Carmen Hall |
Project Mgmt Office Manager |
TITLE:
title
UKG Pro Extension - Additional Launch Support
OVERVIEW STATEMENT:
recommendation
Implementing UKG Pro will bring a modern Human Resource Information System (HRIS) to the City, strengthening operational efficiency, expanding employee self-service capabilities, and ensuring a secure, reliable platform. The contract extension secures additional UKG support during launch to help ensure the system is fully aligned with City of Redmond policies, payroll procedures, and collective bargaining agreements.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
2025/2026 BTIP
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
UKG Pro benefits include:
• Integration of Core HR & Payroll with existing Timekeeping
• Increased self-service options for employees and managers for HR processes
• Streamlined Payroll processes with improved reporting and reduction of manual processes
• Eliminate risk associated with an outdated system (current system end of life 2027)
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The cost for additional UKG launch support is $75,000 through April 2026, followed by $25,000 for each additional month beyond April. The total request is $225,000, allowing for resource coverage through October. Actual spend will depend on final launch date.
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
362
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Costs associated with the implementation will come from the 2025/2026 BTIP
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
3/10/2026 |
Committee of the Whole - Finance, Administration, and Communications |
Provide Direction |
Time Constraints:
Current Core HR/Payroll solution will be de-supported in Q1 2027.
ANTICIPATED RESULT IF NOT APPROVED:
If the change order is not approved, the City would be unable to complete implementation.
ATTACHMENTS:
Attachment A: UKG Service Request Order
Attachment B: Original UKG Pro Statement of Work