TO: Committee of the Whole - Parks and Environmental Sustainability
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Executive |
Malisa Files, COO |
425-556-2166 |
DEPARTMENT STAFF:
|
Executive |
Lisa Maher |
Deputy Director |
TITLE:
title
Council Workflow Process Update
OVERVIEW STATEMENT:
recommendation
Staff will provide Council with an informational update on the Council Committee of the Whole agendas, memos, and staff report process. To fulfill Council’s request for additional time for Study Session packet material review, we will initiate the following:
• Committee of the Whole agendas will now feature Action Items, Feedback for Study Session, Informational, and Read only sections.
• Council agendas and packets will be distributed twice monthly. Each packet will include both the Business and Study Session meeting information.
• Staff Reports that require Council feedback prior to a Study Session will now be moved to the Feedback section of all Committee of the Whole meetings, allowing staff time to prepare.
Council will see these changes the week of March 10, 2025.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☒ Receive Information ☐ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
N/A
• Council Request:
Council requested additional time to review Study Session materials in 2024
• Other Key Facts:
N/A
OUTCOMES:
This process update will allow Council additional review time for Study Sessions. Staff Reports will be information only items at Council Business meetings. Council and staff have been provided with an annual calendar (see attachment) of due dates associated with each meeting for the year.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
N/A
Approved in current biennial budget: ☐ Yes ☐ No ☒ N/A
Budget Offer Number:
0000290
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☐ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
N/A
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
The annual schedule has been completed and would need to be completely revised if the start date is not the week of March 10, 2025. To maintain this cadence, moving agenda items to different meetings and missing due dates will not be possible. Items will have to go back into the process to be rescheduled. This could result in delayed contracts, agreements, projects, and grants.
ANTICIPATED RESULT IF NOT APPROVED:
Staff will continue to process Council materials within the current process.
ATTACHMENTS:
Attachment A: 2025 Council Workflow Calendar