TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Steve Gibbs |
Capital Projects Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
|
Parks |
Dave Tuchek |
Parks and Recreation Deputy Director |
|
Public Works |
John Mork |
Project Manager |
TITLE:
title
Award Bid to Coast to Coast Turf LLC, in the Amount of $1,636,930, for the Grass Lawn Multi-Use Field #1 and Hartman Park Baseball Infield Synthetic Turf Replacement Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting Council to authorize the Mayor to sign this contract with Coast to Coast Turf LLC in the amount of $1,636,930 for the construction of the Grass Lawn Park Softball Field #1 and Hartman Park Baseball Infield Synthetic Turf Replacement Project.
The synthetic turf at both locations has reached the end of its useful life. This project will replace the synthetic turf, add shock padding, and install new markings. Additional markings at Grass Lawn Park Softball Field #1 will include lines for cricket practice pitch and youth soccer. Field layouts are shown in Attachment B.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
Public Works used the Sourcewell Purchasing Cooperative to obtain a quote from Coast to Coast Turf LLC. Sourcewell allows the City to streamline the procurement process, by offering a cooperative purchasing solution through a competitively solicited contract.
OUTCOMES:
The completion of this project will result in more inclusive recreation facilities for Redmond residents. The new turf system will provide a safe and consistent playing surface for its entire life expectancy. The completed project will include field markings for cricket practice pitch and youth soccer in addition to the existing softball and baseball markings.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
Project information will be available through the City website, social media and signage.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$1,636,930
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Parks CIP
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
4/1/2025 |
Committee of the Whole - Planning and Public Works |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
An executed construction contract must be in place by Spring 2025 to allow an adequate amount of time for the contractor to order materials.
ANTICIPATED RESULT IF NOT APPROVED:
If not approved, construction would not occur in 2025. The synthetic turf will continue to degrade, which will increase the resources needed to maintain the field.
ATTACHMENTS:
Attachment A: Project Information Sheets
Attachment B: Additional Project Information