TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Adnan Shabir |
Senior Engineer |
|
Public Works |
Mike Haley |
Senior Project Manager |
|
Public Works |
Paul Cho |
Engineering Manager |
|
Public Works |
Rylan Knuttgen |
Engineering Manager |
TITLE:
title
Approval of a Consultant Agreement in the Amount of $256,685 for the Design of West Lake Sammamish Parkway Pavement Preservation Project, and Approval of Revenue from the Puget Sound Regional Council in the Amount of $1,436,000
OVERVIEW STATEMENT:
recommendation
The consultant, David Evans and Associates (DEA) has been selected to conduct the design phase of the Pavement Management- West Lake Sammamish Parkway Preservation Project No. 20012311. The project will rehabilitate the asphalt roadway on West Lake Sammamish Parkway from approximately one hundred feet north of Marymoor Way to Leary Way NE. Future supplemental agreement(s) would cover the construction phase services. The total cost of the design Agreement with DEA is $256,685.
The project includes revenue for both design and construction from the Puget Sound Regional Council in the amount of $1,436,000. This approval would include accepting this revenue for the project.
This approval would also authorize staff to secure property rights necessary to construct and maintain the project.
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☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Transportation Master Plan
Redmond Comprehensive Plan
• Required:
Council approval is required to award an Architectural and Engineering Services agreement that exceeds $50,000 (2018 City Resolution 1503).
• Council Request:
N/A
• Other Key Facts:
Request for proposals advertised in May and June 2023, proposals received, and interviews completed. DEA selected as the design consultant.
OUTCOMES:
West Lake Sammamish Parkway is a key corridor for Redmond. Approving this consultant agreement will allow for the design to start and authorize staff to secure property rights, if needed. In addition to rehabilitating the asphalt roadway between Marymoor Way and Leary Way NE, the project includes new channelization and new vehicle loop detectors.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Staff will reach out to the community members adjacent to the project site throughout design and construction.
• Outreach Methods and Results:
Staff plans to use flyers, website, and in-person meetings among other outreach methods to keep community informed of the project.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Total cost of the Consultant Agreement is $256,685.
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
Transportation CIP project rank #6
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
2023-2028 Approved CIP
Transportation CIP: $1,831,700
PSRC Federal Grant funds $1,436,000
Total Funded: $3,267,700
Budget/Funding Constraints:
Puget Sound Regional Council (PSRC) grant construction obligation deadline is June 1, 2024.
☐ Additional budget details attached.
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
9/5/2023 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Construction funds must be obligated for the grant by June 1, 2024. The design of the project must begin as soon as possible to meet that grant obligation deadline.
ANTICIPATED RESULT IF NOT APPROVED:
The City will not be able to complete the project design in time to meet the construction grant deadline, therefore, the pavement preservation project will not occur, and pavement deterioration will continue.
ATTACHMENTS:
Attachment A: Vicinity Map
Attachment B: Approved CIP Project Summary
Attachment C: WLSP_DEA-Redmond Consultant Agreement- 8-30-23