TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Finance |
Kelley Cochran |
425-556-2748 |
DEPARTMENT STAFF:
|
Finance |
Haritha Narra |
Deputy Finance Director |
|
Finance |
Hailey Zurcher |
Interim Financial Planning Manager |
|
Finance |
Daniel Morgan |
Sr. Financial Analyst |
TITLE:
title
Quarterly Overtime Report: January 1, 2023, through December 31, 2024
OVERVIEW STATEMENT:
recommendation
The Quarterly Overtime Report provides citywide data from January 1, 2023, through December 31, 2024.
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☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☒ Receive Information ☐ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
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OUTCOMES:
Key highlights from the Quarterly Overtime Report include the following:
• Citywide overtime costs are 41.5% above target and total $13.2 million.
• Excluding overtime costs that are fully reimbursable, citywide overtime costs are 70%, or $3.1 million, above target.
• Total Salaries, including regular salaries and overtime, are 2.3%, or $4.4 million, under target.
• Fire Department overtime costs are 33.2%, or $2.3 million, above target and total $7.9 million, primarily driven by shift coverage overtime and incident-driven overtime.
o Shift coverage includes firefighter backfill while new recruits attend academy and covering planned leave or sick leave.
o Incident-Driven includes after-hours Prevention work, Wildland, deployment to hurricanes, and the bomb cyclone.
• Police Department overtime costs are 110.5%, or $1.48 million, above target and total $2.8 million, primarily driven by significant position vacancies, Sound Transit, special events, drone as a First Responder, and increased presence at Council meetings.
• All other departments’ overtime costs are 7%, or $72,624, above target and total $1.1 million, driven in part by the bomb cyclone, special events, and the Right of Way (ROW) inspection workload.
Key highlights from the Overtime Budget to Actuals & Staffing Analysis include the following:
• In 2011 and 2012, overtime budgets closely matched actuals with divergence beginning in 2013, which coincides with increased separations and no hiring.
• Years with high separations and insufficient hires result in significant overtime costs.
• Unaddressed vacancies have a cumulative impact on overtime costs.
• Proactive measures in 2024 include hiring 21 firefighters.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
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• Outreach Methods and Results:
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• Feedback Summary:
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BUDGET IMPACT:
Total Cost:
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Approved in current biennial budget: ☐ Yes ☐ No ☒ N/A
Budget Offer Number:
N/A
Budget Priority:
Healthy and Sustainable, Safe and Resilient, Strategic and Responsive, and Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
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Funding source(s):
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Budget/Funding Constraints:
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☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
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Date |
Meeting |
Requested Action |
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N/A |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
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Date |
Meeting |
Requested Action |
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N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
N/A
ATTACHMENTS:
Attachment A: Quarterly Overtime Report - January 1, 2023, through December 31, 2024
Attachment B: Overtime Budget to Actuals & Staffing Analysis