TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Jeff Aken |
Park Planning Manager |
|
Parks |
Caroline Chapman |
Senior Parks Planner |
TITLE:
title
Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan - Community Involvement Plan Overview
OVERVIEW STATEMENT:
recommendation
A PARCC Community Engagement Plan was drafted to create robust community involvement to better understand the needs of the community. The community involvement process looks at how staff can inform and engage all people who live, work, and play in Redmond to ensure that the 2023 PARCC Plan reflects the City of Redmond’s growing and changing community. Feedback from the community will be used to update the PARCC Plan, which provides a strategic plan for the Parks and Recreation Department and keeps the department in compliance with the Washington State Recreation and Conservation Office (RCO).
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☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☒ Receive Information ☐ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
PARCC Plan; Redmond 2050; Washington State Growth Management Act; Facilities Strategic Plan; Community Strategic Plan; Comprehensive Plan.
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
The PARCC Plan is updated every six years to remain in compliance with the Washington State Recreation and Conservation Office (RCO).
OUTCOMES:
Updating the PARCC Plan ensures we are consistent with the City’s Comprehensive Plan. It allows us to capture emerging parks and trail needs and better understand the needs of the community. Lastly, it prioritizes those needs into a strategic plan that is used for the biennial budget process and yearly workplan.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Fall 2021 - Fall 2022
• Outreach Methods and Results:
The following strategies will support the objectives of the community engagement plan throughout the planning process:
• Provide relevant and timely information to the community and interest groups, including opportunities to provide input at key decision-making milestones.
• Include culturally relevant engagement tools to reach and lift the voices of people from historically underrepresented communities, including translation of print materials, “meeting in a box” outreach to community groups, and live translation at community meetings.
• Use a range of involvement methods to inform and engage the community.
• Report back to the community on what the City heard from them and how the City used their input to influence the PARCC Plan.
• Engage in constructive dialogue on issues and opportunities.
• Provide decision makers with information on the community’s perspectives and recreation priorities.
• Conduct engaging and interactive events that promote community participation.
Focused outreach will place an emphasis on people who speak, read, and write using languages other than English, people with disabilities, communities identified in the Redmond 2050 Plan as areas for growth, and youth under the age of 18.
|
|
Outreach Method |
Objective |
|
Mailed mid-March |
Survey (mailed) • Translations in Spanish, Russian, and Chinese |
Needs assessment |
|
End of March-April |
Questionnaire (online) • Translations in Spanish, Russian, and Chinese • Other languages available via Google Translate |
Needs assessment |
|
June 1, 2022 |
Virtual Public Meeting #1 • Live Translation services provided |
Needs assessment |
|
March-May |
Stakeholder discussions & interviews • Translations available as needed |
Understand park usage and needs |
|
June-August |
Pop-Up Events |
Needs assessment |
|
Summer/Fall |
Community Meetings, “Meeting in a Box” • Translated materials provided |
Understand park usage and needs |
|
September |
Virtual Public Meeting #2 • Live Translation services provided |
Share results, fill in gaps |
|
November- December |
Commission & Council Meetings |
Approve PARCC Plan |
• Feedback Summary:
N/A (Yet to start outreach)
BUDGET IMPACT:
Total Cost:
$126,000 is budgeted for a consultant to help with the PARCC Plan update.
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
00247 - Parks, Trails and Open Space
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Significant staff time will be part of this effort.
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/6/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
11/1/2021 |
Committee of the Whole - Parks and Human Services |
Provide Direction |
|
12/7/2021 |
Business Meeting |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/14/2022 |
Study Session |
Receive Information |
|
8/9/2022 |
Study Session |
Provide Direction |
|
TBD |
Business Meeting |
Approve |
Time Constraints:
The current PARCC Plan needs to be updated with the Recreation and Conservation Office by March of 2023. Staff is targeting City Council approval in Winter 2023.
ANTICIPATED RESULT IF NOT APPROVED:
Opportunities for grant funding through the Washington State Recreation and Conservation Office will not be available to the City.
ATTACHMENTS:
Attachment A: PARCC Plan - Community Engagement Plan