TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Finance |
Kelley Cochran |
425-556-2748 |
DEPARTMENT STAFF:
|
Finance |
Haritha Narra |
Deputy Finance Director |
|
Finance |
Adam O’Sullivan |
Financial Services Manager |
TITLE:
title
Purchasing Process Improvements: Council Signing Authority Limits for Professional Services, Professional Services - Technology, Architectural and Engineering Services, and Public Works Agreements
OVERVIEW STATEMENT:
recommendation
Council will be presented with a detailed rationale for updating the current signing limits for Professional Services, Professional Services - Technology, Architectural and Engineering Services, and Public Works Agreements, including cost trends, administrative impacts, and efficiency gain.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
Purchasing Policy, Resolution Nos. 1503, 1604, 1608, 1609
N/A
Council requested the City review its purchasing policies and procedures.
N/A
OUTCOMES:
Recommended updates would require Council approval of Professional Services, Professional Services - Technology, and Architectural and Engineering Services when the total project cost would exceed $150,000, and for Public Works Agreements when the total project cost would exceed $700,000. Process and policy improvements will bring efficiencies for staff, City Council, and vendors.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
- Timeline (previous or planned):
N/A
- Outreach Methods and Results:
N/A
N/A
BUDGET IMPACT:
Total Cost:
$200,000 (this is the amount allocated specifically for Purchasing Process improvement work)
- $75,000 in 2025
- $125,000 in 2026
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
297 (Fiscal Accountability)
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
3/25/2025 |
Study Session |
Provide Direction |
|
7/8/2025 |
Committee of the Whole - Finance, Administration, and Communications |
Provide Direction |
|
8/4/2025 |
Business Meeting |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
9/16/2025 |
Business Meeting |
Approve |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
N/A
ATTACHMENTS:
Attachment A: PowerPoint: Council Signing Authority Limits for Professional Services, Professional Services - Technology, Architectural and Engineering Services, and Public Works Agreements