MEMO TO: Members of the City Council
FROM: Mayor John Marchione
SUBJECT:
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Approval of Final Contract in the Amount of $2,047,457.19 with King County Directors Association of Kent Washington in Association with FieldTurf USA, Inc., and Acceptance of Construction: Perrigo Park Turf Replacement, Project No. 50011701
I. RECOMMENDED ACTION
recommendation
Approve the final contract amount with King County Directors Association, of Kent, Washington, in affiliation with FieldTurf USA, Inc. for the final contract amount of $2,047,457.19, and accept construction of the Perrigo Park Turf Replacement, Project No. 50011701
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II. DEPARTMENT CONTACTS
Linda De Boldt, Public Works Director 425-556-2733
Maxine Whattam, Parks Director 425-556-2310
Dave Tuchek, Park Operations Manager 425-556-2318
Joe O’Leary, Public Works, Project Manager 425-556-2738
III. DESCRIPTION/BACKGROUND
Perrigo Park was constructed in 2004. The project installed over 230,000 square feet of turf which allowed Perrigo Park play fields to be available twelve months out of the year. The synthetic turf fields are a major component of Perrigo Park becoming one of the City’s most visited recreational facilities.
On June 20, 2017, the City Council approved the procurement bidding services with King County Directors Association (KCDA) for the Perrigo Park Turf Replacement project. Subsequently, KCDA awarded the contract to FieldTurf USA, the lowest responsible bidder for the base bid amount of $2,053,999.96, including sales tax. The project is now physically complete. During the progress of the project there was decreases to the base bid in the amount of $6,542.77, for a total final contract amount of $2,047,457.19 .
IV. PREVIOUS DISCUSSIONS HELD
Council Actions / Communication
|
Date |
Action / Committee Presentation |
|
03/07/2017 |
Parks & Human Services Committee design selection debrief |
|
03/21/2017 |
Council Approves consultant agreement - D.A Hogan |
|
06/06/2017 |
Parks & Human Services Committee project update report |
|
06/20/2017 |
Council approves KCDA agreement |
|
12/05/2017 |
(Today) Construction acceptance of Perrigo Park Turf Replacement Project |
V. IMPACT
A. Service/Delivery:
The City Council had approved the use of a new cork-sand infill with an impact shock pad beneath the turf. The newly installed turf was tested for impact absorption. Measurements indicate a significant improvement in ground impact adsorption over the old turf. A much safer surface for City park patrons. The turf warranty is for 8 years. The under turf shock pad has a 25-year warranty.
B. Fiscal Note:
Updated Project Costs:
Design $ 68,000
Construction 2,071,000
Total Project Costs $2,139,000
Project Funding:
Parks CIP $2,060,000
Parks Turf Replacement Fund 450,000
KC Youth Athletic Grant 50,000
Project Funding Total 2,560,000
Budget Difference: $421,000
Transfer to Parks CIP: $421,000
VI. ALTERNATIVES TO STAFF RECOMMENDATION
None.
VII. TIME CONSTRAINTS
Following City Council’s project acceptance, and in accordance with
RCW 60.28, Washington State Departments of Revenue and Labor and Industries, a mandatory 45-five day waiting period for filing of claims and liens is necessary.
VIII. LIST OF ATTACHMENTS
Attachment A: Vicinity Map