TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Zach Houvener |
Recreation Business Manager |
|
Parks |
Nicole McDonald |
Cultural Arts Program Coordinator |
TITLE:
title
Acceptance of a Grant Award in the Amount of $17,940 from the Washington Festivals and Events Association
OVERVIEW STATEMENT:
recommendation
City staff is seeking approval from City Council to authorize the Mayor to accept the Washington Festivals and Events Grant in the amount of $17,940 for 2022 Derby Days. The Washington Festivals & Events grant was designed to support events and festivals in communities with a population of 100,000 or less to offset the event revenue lost during 2020 & 2021.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is needed for grant acceptance.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
While still a robust experience, Derby Days has made programmatic and process changes in order to build sustainability during this recovery phase. In order to meet the reduced budget for 2022’s Derby Days, programming for the kids’ zone was reduced, contracts were bundled and revised to incur less staffing needs for the City, programming areas were contracted out to vendors and partners, performances were reduced, and marketing and print collateral was limited. However, the current economic climate has resulted in a lessened impact for these efforts, and this grant plays an important role in helping the event meet its budgeting and sustainability goals while balancing community priorities.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
N/A
Approved in current biennial budget: ☐ Yes ☐ No ☒ N/A
Budget Offer Number:
0000036
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Revenue would be to the 013 - Events Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
1/24/2023 |
Committee of the Whole - Parks and Environmental Sustainability |
Receive Information |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Acceptance is preferred as soon as possible after notification (December 13th, 2022)
ANTICIPATED RESULT IF NOT APPROVED:
Loss of grant funding
ATTACHMENTS:
List out attachments with the following format:
- Attachment A: City of Redmond - WFEA and ArtsWA Festival and Events Grant Application
- Attachment B: WFEA Award Letter
- Attachment C: City of Redmond Municipality Loss Statement Signed
- Attachment D: City of Redmond - Derby Days Financial Reports 2018-2022
- Attachment E: WFEA Agreement Redmond
- Attachment F: WFEA Agreement Exhibits