TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Phil Williams |
425-556-2880 |
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Public Works |
Jon Spangler |
Construction Division Manager |
|
Public Works |
Eric Dawson |
Senior Engineer |
TITLE:
title
Redmond Senior and Community Center Construction Contract Format
OVERVIEW STATEMENT:
recommendation
Staff is requesting input on, and approval of, the proposed Redmond Senior and Community Center construction contract format. To meet schedule deadlines, the construction contract will be divided into 3 separate Maximum Allowable Construction Costs (MACC) elements. Staff is proposing that the construction contract for MACC 1 include estimated amounts for MACCs 2 and 3 that can subsequently be executed by Mayor signature as long as the bids for MACCs 2 and 3 are below the estimated amounts approved with MACC 1.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
o Envision Redmond Senior Center Building Stakeholders Report March 2020
o Redmond Community Strategic Plan
o 2017 Community Priorities for the Future of Redmond’s Community Centers Report
o Redmond Comprehensive Plan
o Redmond Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan
o Redmond Facilities Strategic Management Plan
o 2017-2022 Redmond Capital Investment Program (CIP). Redmond Zoning Code 21.10.070B
• Required:
City Comprehensive Plan: FW-23, CC-12, PR-19, PR-35, PR-36, PR-37, PR-38, UC-19, UC-20, DT-12, and DT-15, Redmond Zoning Code-RZC 21.10.070, RCW 39.10
• Council Request:
N/A
• Other Key Facts:
The GC/CM construction contract we are using for this project is based on the University of Washington’s GC/GM contract that has been used successfully on a number of projects and has been reviewed and edited by the City’s construction attorney.
We expect the construction contract to go forward at the May 24, 2022, Parks and Environmental Services Committee of the Whole meeting and subsequently for approval at the June 7, 2022, business meeting so that we can issue a notice to proceed with construction by mid-June.
OUTCOMES:
Receive direction and approval for the award of the construction contract approach. Approval of the format will minimize schedule risk.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
See Attachment A - Community and Stakeholder Involvement and Outreach
• Outreach Methods and Results:
See Attachment A - Community and Stakeholder Involvement and Outreach
• Feedback Summary:
See Attachment A - Community and Stakeholder Involvement and Outreach
BUDGET IMPACT:
Total Cost:
$48 million
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Infrastructure, Healthy and Sustainable, Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
2023-2024 CIP: $17.116 million
State Capital Adopted Budget: $1.25million
Surplus Park Impact Fees from 2019-2020: $1.648 million
Surplus REET from 2019-2020: $2.486 million
General Fund available cash from the 2019-2020 biennium and the 2021 fiscal year, surplus REET and park impact fees from the 2021 fiscal year: $9.5 million
Councilmanic bonds: $16 million
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
See Attachment B: Council Review Previous Contacts |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
5/24/2022 |
Committee of the Whole - Parks and Environmental Sustainability |
Approve |
|
6/7/2022 |
Business Meeting |
Approve |
Time Constraints:
City staff is striving to minimize schedule risk to meet the promised facility opening date in late 2023.
ANTICIPATED RESULT IF NOT APPROVED:
Waiting for hard bids on all three MACCs before council approval of the construction contract would delay the project completion by approximately 4-6 months and push the opening into 2024.
ATTACHMENTS:
Attachment A - Community and Stakeholder Involvement and Outreach
Attachment B - Council Review Previous Contacts
Attachment C - MACC Timeline