TO: Committee of the Whole - Parks and Environmental Sustainability
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Quinn Kuhnhausen |
Facilities Manager |
TITLE:
title
City Hall Staff Space Movement
OVERVIEW STATEMENT:
recommendation
City Hall has not undergone significant space planning or study since it opened in 2005. Due to staff growth and changing needs, the City brought a space planner in to help address some of the most pressing needs. These included ensuring adequate workspaces for all full-time employees, flexible spaces as needed by the workgroup, storage for all departments to meet immediate needs, and co-locating departments in the building to ensure maximum collaboration and efficiency.
The first phase will build out additional cubicles on the 3rd floor and allow for increased efficiency and collaboration in those spaces. Impacted teams include TIS, Finance, Fire Prevention, and Executive. A second phase will impact Human Resources space and will be brought forward as an additional City Council update early next year. This phase will be managed through CBRE.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☒ Receive Information ☐ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Facilities Condition Assessment
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
This item is coming forward as an informational item to City Council as there will be noticeable changes within City Hall due to this work.
OUTCOMES:
This work will increase efficiency and collaboration through co-locating departments, ensuring areas meet the needs of the impacted departments.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
November 2023 - Internal Stakeholder meetings with Directors & City Hall Departments
• Outreach Methods and Results:
Surveys
Meet with the space planner
• Feedback Summary:
The dispersed nature of many of the departments showed that there were some changes that could be made that would improve staff experience. Fire Prevention and Human Resources, in particular, suffered from a lack of appropriate space.
BUDGET IMPACT:
Total Cost:
$100,000
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP - City Hall Reserves
Budget Priority:
Infrastructure
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
CIP - City Hall Reserves
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
Item has not been presented to Council |
Receive Information |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
N/A
ATTACHMENTS:
Attachment A - City Hall floor plans - current and proposed