TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Project Manager |
|
Public Works |
Steven Gibbs |
Capital Projects Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
TITLE:
title
Approval of the Final Contract with Technical Systems Inc. (TSI), in the Amount of $3,721,377, and Acceptance of Construction for the Control Systems and Telemetry Upgrades, Phase 2 and Phase 3 Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting Council to approve the final general services contract and accept construction for the Control Systems and Telemetry Upgrades, Phase 2 and Phase 3 project (No. 1810). This sole-source contract with Technical Systems inc. refurbished and replaced obsolete control panels and communication systems at twelve of the city water facilities. Standardizing these systems improves operational reliability, maintainability, and long-term service performance.
The base bid amount of $3,581,143. Change orders required to address existing conditions and communication system modifications resulted in a final contract amount of $3,721,377.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Supports the Water System Plan and the Community Strategic Plan - Objective #1: Invest in infrastructure preservation and replacement across Redmond to maintain the current level of service, the reliability of capital assets, and provide timely and cost-effective replacement.
• Required:
Council approval is required to accept a Public Works contract that exceeds $300,000 (2018 City
Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This project successfully upgraded control and telemetry systems at twelve water facilities, improving operational consistency and communications reliability across the water system. All project objectives were met.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$3,721,376.98
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Water and Wastewater CIP
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
12/2/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Following project acceptance, in accordance with RCW 60.28, the contract retainage will be released upon receipt of clearances from the Washington State Departments of Revenue and Labor and Industries, and a mandatory 45-day waiting period for filing claims and liens.
ANTICIPATED RESULT IF NOT APPROVED:
The warranty period begins upon Council acceptance. Delay in construction acceptance would postpone the start of the warranty period and could increase project close-out costs.
ATTACHMENTS:
Attachment A: Control Systems and Telemetry Upgrades, Phase 2 and Phase 3 Project Information Sheet
Attachment B: Additional Project Information