TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
|
Public Works |
Steve Gibbs |
Capital Construction Division Manager |
|
Parks |
Dave Tuchek |
Parks and Recreation Deputy Director |
|
Parks |
Lindsey Falkenburg |
Parks Planning Manager |
|
Planning and Community Development |
Micah Ross |
Senior Engineer |
|
Public Works |
John Mork |
Project Manager |
TITLE:
title
Approval of a Consultant Agreement with David Evans and Associates, Inc. in the Amount of $701,960, and Acceptance of the Department of Commerce Grant for the Idylwood Park Parking Lot Expansion and Frontage Improvements Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting to approve the consultant agreement with David Evans and Associates, Inc. in the amount of $701,960. This agreement is for design for the Idylwood Park Parking Lot Expansion and Frontage Improvements project, Project No. 2371.
Public Works is also requesting to accept Department of Commerce grant in the amount of $215,000. The Department of Commerce will retain three percent to cover administrative costs, resulting in a net award to the City of $208,550.
This project will include expansion and renovation of the Idylwood Park main parking lot to increase capacity and address pavement failures, drainage issues, damaged curb, and ADA deficiencies. Pedestrian and cyclist safety enhancements will also be made along the park frontage.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Capital Investment Program, PARCC Plan, ADA Transition Plan
• Required:
Council approval is required to award an Architectural and Engineering Services agreement that exceeds $50,000 (2018 City Resolution 1503)
The City Council must approve grant acceptance
• Council Request:
N/A
• Other Key Facts:
Public Works is requesting this item go forward for Council approval at the November 18, 2025, Council business meeting
OUTCOMES:
This project will repair and expand the park parking lot, improve accessibility and add safety improvements along West Lake Sammamish Parkway
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
City Communications, Parks and Public Works staff will alert park users, local residences and commuters to construction impacts prior to work beginning
• Outreach Methods and Results:
Social media, email, postcards, message boards, etc. as appropriate
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$701,960 (consultant agreement)
$208,550 (grant funding)
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Real Estate Excise Tax, Parks CIP, Transportation, Grant
Budget/Funding Constraints:
None
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
11/3/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
Not approving the design contract affects the anticipated city project timeline for construction and the completion of this project would be delayed according to CIP budget documents.
ATTACHMENTS:
Attachment A: Idylwood Park Parking Lot Expansion and Frontage Improvements Project Information
Sheet
Attachment B: David Evans and Associates, Inc. Consultant Agreement
Attachment C: Notification of Grant Award