TO: Committee of the Whole - Parks and Environmental Sustainability
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Vangie Garcia |
Deputy Public Work Director |
|
Public Works |
Steve Gibbs |
Capital Division Manager |
|
Public Works |
Eric Dawson |
Capital Division Supervisor |
TITLE:
title
Job Order Contracting (JOC) Introduction - an Alternative Delivery Method for Smaller Public Works Projects
OVERVIEW STATEMENT:
recommendation
Job Order Contracting (JOC) is an alternative delivery method for smaller Public Works projects. Unlike the other alternative public works contracting methods, agencies seeking to use JOC do not need to obtain the approval of the state Project Review Committee. Public Works would like to provide an overview of what JOC is and how Public Works plans to use it.
Job Order Contracting is a construction procurement method similar to an on-call contract. It uses pre-established unit prices for various construction tasks, allowing for quick project initiation and reduced administrative overhead compared to traditional bidding processes. Typical projects that use this method are facility renovations, repair and maintenance work, and small construction projects across multiple locations.
The proposed JOC terms are for a two-year, $2 million contract, with the option for a one-year, $1 million extension, for a not to exceed total amount of $3 million. The contract terms also provide a guaranteed minimum of $25,000 in work. Individual task orders will not exceed $500,000. For task orders over $300,000, staff would seek Council approval prior to executing the task order.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☒ Receive Information ☐ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
Public Works will present the JOC contract at the May 6, 2025 Planning and Public Works Committee.
OUTCOMES:
The use of the Job Order Contracting (JOC) project delivery method will improve efficiency by reducing total lead time and administrative overhead for construction of smaller Public Works projects.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Public Works has coordinated with the Facilities Division, who is expected to be the primary partner for use of the JOC.
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
N/A
Approved in current biennial budget: ☐ Yes ☐ No ☒ N/A
Budget Offer Number:
N/A
Budget Priority:
N/A
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
N/A
Budget/Funding Constraints:
None
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
Click and select a date, or click and press delete if none. |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
5/6/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
5/20/2025 |
Business Meeting |
Approve |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
N/A
ATTACHMENTS:
Attachment A: Job Order Contracting (JOC) Outline Brief