TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Anne-marie Marshall-Dody |
Deputy Director |
|
Public Works |
Steve Hitch |
Engineering Manager |
|
Public Works |
Tom Hardy |
Stream and Habitat Planner |
|
Planning and Community Development |
Kim Dietz |
Principal Planner |
TITLE:
title
Approval of On-Call Cultural Resources and Archaeological Management Services Agreements with Environmental Science Associates (ESA) and ASM Affiliates (ASM), in the Amount of $150,000 for Each Agreement
OVERVIEW STATEMENT:
recommendation
Through a standard Request for Qualifications (RFQ) process, City staff reviewed and scored proposals for on-call cultural resources and archaeological management services. Two firms, Environmental Science Associates (ESA) and ASM affiliates (ASM), scored highest in the review criteria and were selected to provide on-call services to the city. The on-call agreements will each be for $150,000. As the need for these services are required, the associated project charges against the total contract amount up to the contract cost ceiling.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Cultural Resources Management Plan
• Required:
Contracts over $50,000
• Council Request:
N/A
• Other Key Facts:
There are no funds encumbered by the on-call agreements because projects will charge as-needed from approved budgets. Administration support will be provided by the stormwater budget.
OUTCOMES:
Having on-call archaeological firms available will provide efficient contracting through task order-based agreements. Both firms are highly capable in historic and pre-historic assessments and can scale-up depending on the project needs. ESA has more capacity to take on larger projects, and ASM is better set-up for small scale projects. We anticipate using both firms for various types of services, including pre-project surveying, construction monitoring, public outreach, and employee training.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$300,000
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
0000002 Ground & Surface Water Management
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
405.21108.00410.53150
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/5/2023 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
The City will still need to contract with cultural resources and archaeological firms, but it will be less efficient and likely more expensive.
ATTACHMENTS:
Attachment A: ASM Consultant Agreement
Attachment B: ESA Consultant Agreement