TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-553-5814 |
DEPARTMENT STAFF:
|
Public Works |
Ernest Fix |
Public Works Operations Manager |
|
Parks |
Quinn Kuhnhausen |
Facilities Manager |
|
Public Works |
John Mork |
Project Manager |
TITLE:
title
Award Bid to Apex Mechanical, LLC. of Battle Ground, WA, in the Amount of $323,469 for the Electric Vehicle Charging Stations Project and Increase the Total Funding for this Project
OVERVIEW STATEMENT:
recommendation
This contract with Apex Mechanical, LLC. in the amount of $323,469 is for construction of the Electric Vehicle Charging Stations project, Project No. 50022115. Staff is also requesting Council increase the total funding for this project from $596,400 to $734,334.
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☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This project will install 11 dual-port electric vehicle charging stations, 10 in the City campus parking garage and 1 at the Maintenance and Operations Center. Installing these charging stations helps support existing electric vehicles in the City fleet and sets the stage for further fleet electrification. The City’s fleet currently consists of 12 electric or plug-in electric hybrid vehicles plus 5 pieces of electric equipment. Several other electric vehicles are on order and more than 20 fleet vehicles have been identified as candidates for replacement with electric vehicles in the next two years.
Establishing electric vehicle charging infrastructure is a critical component to achieving the carbon reduction goals outlined in the Environmental Sustainability Action Plan (ESAP) as well as the City’s Zero Carbon Strategy, which targets 63 passenger vehicles being replaced with electric vehicles by 2030.
This project will also prepare the City campus parking garage to have future chargers installed more efficiently and cost effectively.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$323,469
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Staff are requesting an additional $137,934 to complete the project.
Funding source(s):
General Government CIP, Microsoft 115 Fund
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/20/2023 |
Committee of the Whole - Public Safety and Human Services |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Award of bid must occur within 45 days of the bid opening (which occurred on May 30, 2023) or the contractor may withdraw their bid.
ANTICIPATED RESULT IF NOT APPROVED:
Not approving contract will result in delaying construction, increasing the cost to complete the project.
ATTACHMENTS:
Attachment A: Vicinity Map
Attachment B: Additional Project Information