TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Joe Averill |
Project Manager |
|
Parks |
Darcey Rayner-Shepard |
Parks Manager |
|
Public Works |
Steve Gibbs |
Capital Projects Division Manager |
|
Public Works |
Brandon Buehler |
Acting Deputy Public Works Director |
TITLE:
title
Approval of the Final Contract with Rodarte Construction, Inc. of Auburn, WA, in the Amount of $899,199 and Acceptance of Construction for the Hardscape Project - Grass Lawn Park Parking Lot Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting Council to approve the final contract and accept construction for the Hardscape Project - Grass Lawn Park Parking Lot project No.2322. This contract with Rodarte Construction, Inc. had a base bid amount of $871,256, plus or minus change orders and bid item increases or decreases, resulting in a final contract amount of $899,199.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
PARCC Plan, ADA Transition Plan
• Required:
Council approval is required to accept a Public Works contract that exceeds $300,000 (2018 City Resolution 1503).
• Council Request:
NA
• Other Key Facts:
Public Works is requesting this item go forward for Council approval at the March 17, 2026, Council business meeting.
OUTCOMES:
Project objectives included renovation of the Grass Lawn Park parking lot adjacent to 148th Avenue NE
to ensure a safe, level surface for vehicles and park visitors. All project objectives were met.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$899,199
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
General Fund, Real Estate Excise Tax
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
3/3/2026 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Following project acceptance, in accordance with RCW 60.28, the contract retainage will be released upon receipt of clearances from the Washington State Departments of Revenue and Labor and Industries, and a mandatory 45-day waiting period for filing claims and liens.
ANTICIPATED RESULT IF NOT APPROVED:
The warranty period begins upon Council acceptance. Not accepting construction will result in delay of warranty start, increasing the project close-out cost.
ATTACHMENTS:
Attachment A: Hardscape Project - Grass Lawn Park Parking Lot Project Information Sheet
Attachment B: Additional Project Information