TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Dave Tuchek |
Deputy Director |
|
Public Works |
Jon Spangler |
Engineering Manager |
|
Parks |
Eric O’Neal |
Contract Manager |
TITLE:
title
Authorize the Mayor or Her Designee to Access Sourcewell Cooperative Purchasing Contract No. 031622-AST for the Purchase and Replacement of Turf at Grass Lawn Park Multi-use Field #2, in the Amount Not-to-Exceed Project Budget of $2,048,633, Project No. 50012206
OVERVIEW STATEMENT:
recommendation
The synthetic turf on the Multi-use Field #2 at Grass Lawn Park was installed in 2009 and has reached the end of its useful life. The replacement turf system includes a shock pad and will be the third consecutive turf replacement project to use an alternative to crumb rubber infill. The playing surface will include lines for soccer, softball and cricket.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
CIP Portfolio Management
PARCC Plan
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
The completion of this project will result in more inclusive recreation facilities for Redmond residents. The new turf system will provide a safe and consistent playing surface for its entire life expectancy.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
10/1/2022 through 11/30/2022. Primary Cricket Field User Groups
• Outreach Methods and Results:
Direct contact via phone and email.
• Feedback Summary:
The Cricket user groups provided detailed information on pitch layout and orientation of field lines. This information was added directly into the design drawings.
BUDGET IMPACT:
Total Cost:
Not-to-Exceed amount of $2,048,633
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP - Project # 50012206.18.01.03
Budget Priority:
CIP
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
Funding source(s):
CIP
Budget/Funding Constraints:
An executed construction contract must be in place by Spring 2023 to allow ample time for the contractor to order materials from their manufacturing suppliers as lead times have become less predictable.
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
2/28/2023 |
Committee of the Whole - Parks and Environmental Sustainability |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
An executed construction contract must be in place by Spring 2023 to allow ample time for the contractor to order materials from their manufacturing suppliers as lead times have become less predictable. The construction window for this project is 8/21/2023 through 10/31/2023.
ANTICIPATED RESULT IF NOT APPROVED:
If this project does not move forward this year, the synthetic turf at Grass Lawn Multi-use Field #2 will continue to degrade. Increased resources will be required to maintain the field in a minimally safe condition until it reaches the point that requires closure.
ATTACHMENTS:
Attachment A: Vicinity Map