TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Brandon Buehler |
Acting Deputy Director, Mobility and Infrastructure |
|
Public Works |
Steve Gibbs |
Capital Projects Division Manager |
|
Public Works |
Lisa Rigg |
Senior Engineer |
|
Public Works |
John Mork |
Project Manager |
TITLE:
title
Award Construction Contract for the Willows Road Watermain Extension (NE 116th Street to NE 124th Street) Project and Increase the Total Project Funding by $264,000
recommendation
OVERVIEW STATEMENT:
Public Works is requesting to award the construction contract for the Willows Road Watermain Extension (NE 116th Street to NE 124th Street) project, Project No. 2210, to Earthwork Solutions, LLC in the amount of $1,323,740. The city has committed to installing 1300 linear feet (LF) of 12-inch watermain in an interlocal agreement with City of Kirkland as a part of the Proctor Willows Development.
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Water System Plan
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
Per the Interlocal Agreement with City of Kirkland dated March 31, 2021, the City of Redmond is required to construct the Willows Road Watermain Extension by December 31, 2026. The new watermain will be constructed to avoid conflicts with the culverts that will be installed in the future. The Willows Road Replacement and Frontage Improvements project will begin design in January of 2027. This project includes funds from Tri-Point Homes, developer of the Proctor-Willows project at the corner of Willows Road and Ne 124th Street. The developer contributed $828,00 to help fund the culvert and frontage improvement work.
OUTCOMES:
The project will provide a section of 12” watermain in Willows Road that will provide direct service to several parcels and will increase the looping in the system, resulting in improved water system reliability and fire protection.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$1,323,740
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Contractor’s bid came in under the engineer’s estimate but still over the original estimate. This is primarily due to the increased waterline depth required at the future culvert crossings, which requires additional temporary traffic control, excavation, trench shoring, dewatering and backfill. The added $264,000 will re-establish a full 20% contingency ($312,000) which is necessary on a project of this risk type.
Funding source(s):
Water CIP
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/3/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
6/17/2025 |
Business Meeting |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/21/2026 |
Business Meeting |
Approve |
Time Constraints:
The interlocal Agreement with Kirkland requires completion of construction by December 31, 2026.
ANTICIPATED RESULT IF NOT APPROVED:
Not approving the contract would delay construction until next summer and the City would not be in compliance with the conditions of the Interlocal Agreement with Kirkland.
ATTACHMENTS:
Attachment A: CIP Project Information Sheet
Attachment B: Additional Project Information