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File #: AM No. 24-A311 PW   
Type: New Business Status: Agenda Ready
File created: 9/24/2024 In control: City Council
On agenda: 11/4/2024 Final action:
Title: Award Bid to SCI Infrastructure of Seatac, WA, in the amount of $1,231,808 for the Sidewalk Repair - 40th (156th to Bel-Red) Project .
Attachments: 1. Attachment A: Project Information Sheet

TO: Members of the City Council

FROM: Mayor Angela Birney

DEPARTMENT DIRECTOR CONTACT(S):

Public Works

Aaron Bert

425-556-2446

 

DEPARTMENT STAFF:

Public Works

Aaron Noble

Project Manager

Planning and Community Development

Micah Ross

Senior Planner

Public Works

Steve Gibbs

Capital Projects Division Manager

Public Works

Vangie Garcia

Deputy Public Works Director

 

TITLE:

title

Award Bid to SCI Infrastructure of Seatac, WA, in the amount of $1,231,808 for the Sidewalk Repair - 40th (156th to Bel-Red) Project .

 

 

recommendation

OVERVIEW STATEMENT:

 

This project will remove and replace the damaged sidewalk along the north side of NE 40th St from 156th Ave NE to Bel-Red Road.  The existing sidewalk along NE 40th St has been severely damaged due to tree root upheavals.  In order to meet ADA guidelines, this project requires replacement of thirteen curb ramps and nine driveway entrances as well as the removal of approximately 49 street trees that have caused severe tripping hazards.

Public Works has been in contact with all affected properties throughout the design phase.  Communications and Public Works have developed a public outreach plan which consists of flyers, posters, and social media communication. The implementation of the Outreach Plan began when the project was advertised.

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  Additional Background Information/Description of Proposal Attached

 

REQUESTED ACTION:

 

  Receive Information                                            Provide Direction                                            Approve

 

REQUEST RATIONALE:

 

                     Relevant Plans/Policies:

Community Strategic Plan - Objective #1:

Invest in infrastructure preservation and replacement across the City to maintain the current level of service, the reliability of capital assets, and provide timely and cost-effective replacement.

                     Required:

Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503).

                     Council Request:

N/A

                     Other Key Facts:

If Council approves this contract, construction can begin before the end of November.

 

OUTCOMES:

Construction of this project creates an ADA compliant sidewalk on the north side of NE 40th St between 156th Ave NE and Bel-Red Road which improves access to the Redmond Technology Station.  Completion of needed ADA improvements helps reduce the frequency of maintenance service requests.

 

COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:

 

                     Timeline (previous or planned):

o                     Postcard to property owners regarding project impacts - Oct. 2024.

o                     Webpage updates including FAQ - Oct. 2024

o                     Tree removal flyers and posters - Oct. 2024

Email newsletter and social media to alert commuters will be timed to approximately one week prior to traffic revisions.

 

                     Outreach Methods and Results:

o                     Direct communication with adjacent property owners via postcard

o                     Flyers, posters, and social media posts

o                     Webpage Updates including FAQs

 

                     Feedback Summary:

N/A

 

BUDGET IMPACT:

 

Total Cost:

$1,231,808

 

Approved in current biennial budget:                                            Yes                                            No                                            N/A

 

Budget Offer Number:

CIP

 

Budget Priority:

Vibrant and Connected

 

Other budget impacts or additional costs:                       Yes                                            No                                            N/A

If yes, explain:

N/A

 

Funding source(s):

General Fund, Real Estate Excise Tax, Transportation CIP

 

Budget/Funding Constraints:

None

 

  Additional budget details attached

 

COUNCIL REVIEW:

 

Previous Contact(s)

Date

Meeting

Requested Action

10/8/2024

Committee of the Whole - Finance, Administration, and Communications

Approve

 

Proposed Upcoming Contact(s)

Date

Meeting

Requested Action

N/A

None proposed at this time

N/A

 

Time Constraints:

Award of bid must occur within 45 days of the bid opening which is scheduled for October 10 or the contractor may withdraw their bid.

 

ANTICIPATED RESULT IF NOT APPROVED:

Not approving contract will result in delaying construction, increasing the cost to complete the project.

 

ATTACHMENTS:

Attachment A: Project Information Sheet

Attachment B: Additional Project Information