TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Technology and Information Services |
Michael Marchand |
425-556-2173 |
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Technology and Information Services |
Jose May |
Information Services Manager |
|
Technology and Information Services |
Carmen Hall |
Project MGMT Office Manager |
|
Parks |
Casey Huebner |
Parks Manager |
|
Technology and Information Services |
Maria O’Neill |
Technology Project Manager |
TITLE:
title
Approval of the Statement of Work with LONG Building Services, Inc. to Replace the Access Control System at Redmond Community Center at Marymoor Village
OVERVIEW STATEMENT:
recommendation
When the City acquired the Redmond Community Center - Marymoor Village, we inherited a limited access control system that does not align with the unified platform used for other City facilities. This contract with LONG Building Services, Inc will replace the current system and will include removal of legacy equipment, installation of new hardware, system configuration, testing, commissioning, and training. Additionally, this will serve as a pilot for an upcoming citywide plan to transition the current, outdated on-premises physical access control system to a cloud-hosted solution and will serve to inform future deployments.
The cost for the pilot installation of the Avigilon Alta system is $184,885.78 plus $16,228.80 for support costs through 2028.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Genetec Security System Hardware Replacements is in the 2025-26 Business Technology Investment Program (BTIP) Plan.
• Required:
Council is required to approve contracts that exceed $50,000.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
The pilot aims to modernize the outdated and limited physical access system at Redmond Community Center - Marymoor Village (RCC-MV), bringing it into alignment with a unified access control platform used across other City facilities. This pilot will also assist with determining whether Avigilon Alta is a viable City-wide platform and assessing broader operational capabilities. This includes evaluating system reliability, cloud connectivity, administrative tools, credential and event management, reporting functions, cybersecurity and network compatibility, ongoing maintenance requirements, and overall user experience to inform a future City-wide deployment decision.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Total cost for implementation and support costs through 2028 is $201,114.58.
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
2025-26 BTIP
Budget Priority:
Safe and Resilient
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Yearly support costs for the Avigilon Alta system are $5,409.60 per year which is budgeted for in the project through 2028. Ongoing costs would then transition to operational funds. Hardware and maintenance costs are budgeted for within the existing support contract with LONG Building Services, Inc.
Funding source(s):
520 Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
11/17/2026 |
Business Meeting |
Approve |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
Approval delays could adversely impact planned initiatives in the upcoming budget cycle. The RCC-MV would continue to operate on a separate system that is reaching end of life, prolonging misalignment with the City’s physical security strategy and operational burden on staff who must continue relying on physical keys.
ATTACHMENTS:
Attachment A: Long Building Services, Inc. Scope of Work