TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Finance |
Kelley Cochran |
425-556-2748 |
DEPARTMENT STAFF:
|
Finance |
Haritha Narra |
Deputy Finance Director |
|
Finance |
Adam O’Sullivan |
Financial Services Manager |
TITLE:
title
Amendment of Resolution 1604, Section 1.4) For purchases of Instructional/Artistic Services, to Revise Council Approval Limit
a. Resolution No. 1609: A Resolution of the City Council of the City of Redmond, Washington, Amending Resolution No. 1604, Section 1.4) For purchases of Instructional/Artistic Services
OVERVIEW STATEMENT:
recommendation
Amending Resolution No. 1604, Section 1.4) For purchases of Instructional/Artistic Services, to increase the Council approval limit for instructional and artistic services from $75,000 to $150,000 per total project cost.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Purchasing Policy, Resolution No. 1604
• Required:
Resolutions require Council approval.
• Council Request:
Council requested the City review its purchasing policies and procedures.
• Other Key Facts:
N/A
OUTCOMES:
Council approval of instructional and artistic agreements (i.e., parks and recreational programs, classes, and camps) would only take place when the total project cost would exceed $150,000. Process and policy improvements will bring efficiencies for staff, City Council, and vendors.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$200,000 (this is the amount allocated specifically for Purchasing Process improvement work)
- $75,000 in 2025
- $125,000 in 2026
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
297 (Fiscal Accountability)
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
3/25/2025 |
Study Session |
Provide Direction |
|
7/8/2025 |
Committee of the Whole - Finance, Administration, and Communications |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
Council approval would continue to be needed for instructional and artistic agreements with a total project cost of $75,000 or more. This would result in continued administrative burden and potential delays for vendors and program delivery.
ATTACHMENTS:
Attachment A: Resolution
Attachment B: Redlined Version of Bidding and Signing Approval Levels Matrix