TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Dave Tuchek |
Deputy Director |
|
Public Works |
Jon Spangler |
City Engineer |
|
Parks |
Eric O’Neal |
Contract Manager |
TITLE:
title
Approval of the Sourcewell Cooperative Purchasing Contract for the Perrigo Park Field Lighting Energy Efficiency Conversion
OVERVIEW STATEMENT:
recommendation
The original field lighting system at Perrigo Park is 20 years old and uses inefficient lighting technology to illuminate the sports field and surrounding areas. The LED replacement fixtures will reduce energy consumption by more than 50% and will decrease ongoing maintenance requirements. This will be the fourth energy efficient sports field light conversion project for the City of Redmond. The action to be requested will be to authorize the Mayor or Her Designee to Access a Sourcewell Cooperative Purchasing Contract for the Perrigo Park Field Lighting Energy Efficiency Conversion, in the Amount Not-to-Exceed Project Budget of $951,567, Project No. 20022334.07.01.00
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
CIP Portfolio Management
PARCC Plan
Environmental Sustainability Action Plan
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This project will help move the City of Redmond closer to its carbon neutrality goals. The new LED fixtures require less ongoing maintenance and greatly reduce the amount of light spill into the night sky. Customers will experience more consistent illumination of the sports surface with the new lighting technology.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
9/1/23 through 10/31/23
• Outreach Methods and Results:
o Direct contact with user groups regarding potential construction impacts.
o Social media project updates to keep the community informed.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Not-to-Exceed Project Budget of $951,567
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP - Project # 20022334.07.01.00
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
CIP
Budget/Funding Constraints:
An executed contract by 8/27/23 will result in an estimated 3% in project savings. New cooperative purchasing rates will increase after this date. Construction is to occur in November and December of 2023.
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/27/2023 |
Committee of the Whole - Parks and Environmental Sustainability |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
If delayed until later in the biennium this project will incur increased lighting equipment costs, increased energy costs and increased maintenance costs.
ANTICIPATED RESULT IF NOT APPROVED:
If not approved the existing lighting system will be maintained at higher operating costs and will not move the City of Redmond closer to its carbon neutrality goals.
ATTACHMENTS:
Attachment A: Vicinity Map