TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Bassam Al-Ali |
Project manager |
|
Public Works |
Jon Spangler |
Construction Division Manager |
|
Public Works |
Steve Gibbs |
Capital Division Engineering Supervisor |
|
Public Works |
Joe Averill |
Engineering Supervisor |
TITLE:
title
Approval of On Call Agreements with Intertek PSI, Krazan and MTC for Material Testing and Special Inspection Services, in an Amount Not to Exceed $300,000 per Firm
OVERVIEW STATEMENT:
recommendation
These on -call agreements with Intertek PSI, Krazan, and MTC in an amount not to exceed $300,000 per firm, for a total of $900,000 are for Material Testing services. The agreements will be in effect through December 31, 2024, with the option to extend them for one year and an additional $200,000 per firm based on the City’s needs and the firm’s performance.
On-call agreements are slightly different than other contracts in that Council approval is for a spending limit and not for specific funding. The projects that use the agreement are funded in the CIP and therefore, there is no budget impact when approving an on-call. This on-call is for $300k due to an increase of inflation and an estimation that more testing is likely for the planned future projects.
Public Works structures on-calls with an owner - someone to oversee the overall on-call and then each project that uses the on-call develops a task order and the project manager oversees the task order. Payments under each task are authorized by the fund managers for the project (NBU owner).
The signer on the task orders is the construction manager as delegated from the City Engineer.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to award an Architectural and Engineering Services agreement that exceeds $50,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
Approving this action keeps the City on the path to completing the construction phase of capital improvement projects.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
900,000
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
various
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
CIP
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/6/2023 |
Committee of the Whole - Planning and Public Works |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
There is an immediate need for these agreements to be in place for the 2023 construction season to ensure the City is ready to provide quality control for projects bid in 2023.
ANTICIPATED RESULT IF NOT APPROVED:
Not approving agreements will result in delaying projects and increasing costs to complete projects.
ATTACHMENTS:
Attachment A: Intertek PSI Agreement
Attachment B: MTC agreement
Attachment C: Krazan Agreement