TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Phil Williams |
425-556-2880 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Project Manager |
|
Public Works |
Steve Hitch |
EUSD Engineering Supervisor |
|
Public Works |
Jon Spangler |
Construction Division Manager |
TITLE:
title
Award of Bid to Award Construction Inc., in the Amount of $4,499,016, for Targeted Equipment Upgrades at Lift Stations 5, 6, 8, 11 and 15
OVERVIEW STATEMENT:
recommendation
Award contract with Award Construction Inc. of Ferndale, Washington, in the amount of $4,499,016 for construction of Targeted Equipment Upgrades for Lift Stations 5, 6, 8, 11 and 15.
This construction contract will result in equipment upgrades for Lift Stations 5, 6, 8, 11, and 15. The scope of work for this project is designed to extend the life of these five lift stations through installation of new equipment at each of the existing stations. This will ensure continued reliable operation with limited risk of failure for 10-15 more years before full replacement of these stations will be necessary. These targeted equipment upgrades are scheduled to begin in 2022 and be complete in late 2023.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to award contracts/agreements over $300,000 per 2018 City Resolution 1503.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This construction project will replace equipment at five (5) Wastewater Lift Stations.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$6,984,012
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
An additional $1,177,093 in funding from the Wastewater CIP is required to fully fund this project cost.
Funding source(s):
Wastewater CIP
Budget/Funding Constraints:
The Wastewater CIP funding total for all five wastewater lift stations is $5,810,222. Additional funding will be provided by an Operating Transfer from the combined water and sewer utility. The transfer is funded by accumulated fund balance in the Water/Wastewater Operating Fund
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
4/5/2022 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Award of bid must occur within 45 days of the bid opening (which occurred on March 24, 2022) or the contractor may withdraw their bid.
ANTICIPATED RESULT IF NOT APPROVED:
If not approved, the current program to fully replace the lift stations would continue. However, since funding is not adequate to support replacement of the lift stations identified in the 2021- 2022 CIP, projects would need to be pushed out in time until funds can be accumulated to cover the replacement costs. Equipment upgrades are necessary to ensure continued reliable operation of the Lift Stations.
ATTACHMENTS:
Attachment A: Description and Cost Estimate
Attachment B: Vicinity Map