TO: Committee of the Whole - Planning and Public Works
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Planning and Community Development |
Seraphie Allen |
425-556-2450 |
DEPARTMENT STAFF:
|
Planning and Community Development |
Philly Marsh |
Interim Deputy Director |
|
Planning and Community Development |
Beckye Frey |
Interim Long Range Planning Manager |
|
Planning and Community Development |
Jeff Churchill |
Interim Deputy Director |
|
Executive |
Zach Houvener |
Deputy Director |
|
Executive |
Cheryl Xanthos |
City Clerk |
TITLE:
title
Update to Planning Commission Rules of Procedure
OVERVIEW STATEMENT:
recommendation
Staff recommend that the City Council adopt a resolution updating the Planning Commission Rules of Procedure and an ordinance amending RMC 4.43.080 in accordance with the Planning Commission recommendation provided in Attachment A.
The Planning Commission Rules of Procedure were last updated in August 2022. This update addresses gaps in the existing rules. This update addresses:
• Relationship between the Planning Commission and City Council,
• Lobbying,
• Public participation, and
• Records.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☒ Provide Direction ☐ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A.
• Required:
RMC 4.43.090.
• Council Request:
N/A.
• Other Key Facts:
N/A.
OUTCOMES:
Updating the Planning Commission Rules of Procedure will provide for the effective operation of the Planning Commission.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Q3 2026.
• Outreach Methods and Results:
The Planning Commission discussed rules updates during regular meetings in July and August 2026.
• Feedback Summary:
The Commission’s review focused on independence, fairness, and transparency in conducting Commission business. The Commission also discussed how absences should be addressed.
BUDGET IMPACT:
Total Cost:
N/A
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
0000304
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A.
Funding source(s):
General Fund.
Budget/Funding Constraints:
N/A.
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
Item has not been presented to Council |
N/A |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
10/20/2026 |
Business Meeting |
Approve |
Time Constraints:
Timely action will facilitate the continued effective operation of the Planning Commission.
ANTICIPATED RESULT IF NOT APPROVED:
If not approved, the Planning Commission Rules of Procedure will not address identified gaps.
ATTACHMENTS:
A. Planning Commission Recommendation