TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Eric Dawson |
Capital Division Supervisor |
|
Public Works |
Steve Gibbs |
Capital Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
TITLE:
title
Award Job Order Contract to FORMA Construction Company of Seattle, WA
OVERVIEW STATEMENT:
recommendation
Job Order Contracting (JOC) is an alternative delivery method for smaller Public Works projects. Unlike the other alternative public works contracting methods, agencies seeking to use JOC do not need to obtain the approval of the state Project Review Committee.
FORMA was selected through a competitive process that evaluated qualifications and proposed coefficients from interested contractors.
The proposed JOC terms are for a two-year, $2 million contract, with the option for a one-year, $1 million extension, for a not to exceed total amount of $3 million. The contract terms also provide a guaranteed minimum of $25,000 in work. Individual task orders will not exceed $500,000. For task orders over $300,000, staff would seek Council approval prior to executing the task order. The $300,000 limit will be coordinated with ongoing discussions with Council about potentially increasing the Mayor’s approval limit for Public Works contracts.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
N/A
• Council Request:
N/A
• Other Key Facts:
Public Works is requesting this item go forward for Council approval at the May 20, 2025, Council business meeting.
OUTCOMES:
The use of the Job Order Contracting (JOC) project delivery method will improve efficiency by reducing total lead time and administrative overhead for construction of smaller Public Works projects.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Public Works has coordinated with the Facilities Division, who is expected to be the primary partner for use of the JOC.
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
N/A
Approved in current biennial budget: ☐ Yes ☐ No ☒ N/A
Budget Offer Number:
N/A
Budget Priority:
N/A
Other budget impacts or additional costs: ☐ Yes ☐ No ☒ N/A
If yes, explain:
N/A
Funding source(s):
N/A
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
4/22/2025 |
Committee of the Whole - Parks and Environmental Sustainability |
Receive Information |
|
5/6/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
If this JOC is not approved, staff will continue to use more traditional approved contracting but would lose the potential administrative and schedule benefits of the JOC.
ATTACHMENTS:
Attachment A: Additional Project Information
Attachment B: JOC Issues Matrix