TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Loreen Hamilton |
425-556-2336 |
DEPARTMENT STAFF:
|
Parks |
Zach Houvener |
Deputy Director |
|
Parks |
Alison Brandenburg |
Administrative Supervisor |
TITLE:
title
Approval of a Contract with Copiers Northwest, in the Amount of $175,288, for City-Wide Mail Delivery Services
OVERVIEW STATEMENT:
recommendation
Following completion of competitively bid IFB process, and in line with the City Purchasing Policy, we are requesting Council authorization of $175,288.75 for Copiers Northwest to provide citywide mail delivery services.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required for contracts exceeding $50,000.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
The contractor will provide daily mail pick-up, delivery, and postage services to 17 city facilities.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$175,288.75
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
0000297
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
2/25/2025 |
Committee of the Whole - Parks and Environmental Sustainability |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
The current contract amendment has a completion date of March 31, 2025. Approval of the contract will allow the contractor to continue services.
ANTICIPATED RESULT IF NOT APPROVED:
If the contract is not approved, daily mail pick-up and delivery services will stop at all operating City facilities.
ATTACHMENTS:
Attachment A: Contract