TO: Internal Committee - 3P
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2786 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Project Manager |
|
Public Works |
Steven Gibbs |
Engineering Supervisor |
|
Public Works |
Steven Gibbs |
Capital Projects Division Manager |
|
Public Works |
Vangie Garcia |
Deputy Public Works Director |
TITLE:
title
Award Construction Contract to Award Construction Inc. of Ferndale, WA; Approve Consultant Services Agreement Supplement 1 with BHC Consultants; and Reallocate Funding for the Wastewater Lift Station Equipment Upgrades Phase 2 Project
OVERVIEW STATEMENT:
recommendation
Public Works is requesting to award the construction contract for the Lift Station Equipment Upgrades, Phase 2 project, Project No. 2408, to Award Construction Inc. in the amount of $2,066,356.80.
Public Works is also requesting to approve the consultant services agreement supplement with BHC Consultants in the amount of $207,416. This supplement is for construction engineering support services for the project. It increases the maximum amount payable to $582,186.
Public Works is requesting approval to reallocate $800,000 from the Wastewater CIP to the project to ensure a successful project outcome. All Wastewater CIP funding is currently allocated to projects in later years, so it is unnecessary to reallocate funding from another project to allow this project to proceed currently.
The Lift Station Equipment Upgrades Project will replace obsolete wastewater pumps that are beginning to fail at lift stations 17, 51, 52, and 53. The project scope includes installing replacement pumps pre-purchased by Redmond for all four stations 17, 51, 52 and 53.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Capital Investment Program
Community Strategic Plan - Objective #1: Invest in infrastructure preservation and replacement across the City to maintain the current level of service, the reliability of capital assets, and provide timely and cost-effective replacement.
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503)
• Council Request:
N/A
• Other Key Facts:
Public Works is requesting this item go forward for Council approval at the November 18, 2025, Council business meeting.
OUTCOMES:
Approving this action keeps the City on the path to completing Lift Station Upgrades, Phase 2 Project, which will reduce the risk of failure, improve the safety and reliability of the waste water lift station system, and ensure stations have equipment that meets industry standard with readily available parts.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$2,066,356.80 Construction Contract
$207,416 Supplemental Agreement Number 1
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Vibrant and Connected
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Wastewater CIP 404 and 408 Funds
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
9/17/2024 |
Business Meeting |
Approve |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
11/3/2025 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
11/18/2025 |
Business Meeting |
Approve |
Time Constraints:
Award of bid must occur within 60 days of the bid opening (which occurred on October 2, 2025) or the contractor may withdraw their bid.
ANTICIPATED RESULT IF NOT APPROVED:
Not approving contract will result in delaying construction, increasing the cost to complete the project.
ATTACHMENTS:
Attachment A: Lift Station Equipment Upgrades Phase 2 Project Information Sheet
Attachment B: Additional Project Information
Attachment C: Consultant Agreement