TO: Committee of the Whole - Parks and Environmental Sustainability
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Parks
Loreen Hamilton
425-556-2336
DEPARTMENT STAFF:
Parks
Alex Clark
Special Event Program Assistant
Parks
Lindsey Tusing
Events and Marketing Supervisor
Parks
Brittany Pratt
Parks Manager
Parks
Zach Houvener
Deputy Director
TITLE:
title
Special Event Permit Improvements for 2025
OVERVIEW STATEMENT:
recommendation
Improvements to the 2025 special event permitting process focused on creating a more accessible and streamlined application process. These changes were informed through feedback from internal and external stakeholders.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Redmond 2050, Cost of Service, PARCC Plan
* Required:
N/A
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
* Created online application via DocuSign to replace 17-page fillable PDF
o Walks applicants through the questions and provides instant feedback.
o Greater accessibility and translation capabilities.
o Application can easily be completed on a mobile device.
* Streamlining application processes and invoices for additional permits
o Master Event Business License can be obtained with the single Special Event Permit application, removing a redundant application process.
* Transformed PDF "event guide" into web page content for Special Event and Miscellaneous Park Use.
o Allows for more visible callouts, alerts, important "can't miss" info in each section.
o Streamlines permit movement through 14 committee members representing departments across the city.[ZH1][AC2][ZH3]
* Facilitated robust feedback opportunities for event producers.
o Increases transparency of the process (more details in Community Outreach section)
o Shifts process design focus to the end-user's satisfaction
COMMUNI...
Click here for full text