TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services Michael Marchand 425-556-2173
DEPARTMENT STAFF:
Technology and Information Services Jeremy Mikkola Business Solutions Manager
TITLE:
title
Approval of the Lucity Enterprise Asset Management Cloud Contract, in the Amount of $390,816, to Support Modernization of the City’s Enterprise Asset Management System
OVERVIEW STATEMENT:
recommendation
Approve the Mayor to sign an updated contract with Lucity in support of modernizing the City’s enterprise asset management system to a cloud-based platform.
The Lucity Cloud Support contract totals $390,816 for the initial five-year term (January 2027- December 2031) and outlines annual-year renewal terms thereafter.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
Relevant Plans/Policies:
??Lucity Cloud Migration is in the 2025-2026 Business Technology Investment Program (BTIP) Plan.?
Required:
Council is required to approve contracts that exceed $50,000.
Council Request:
N/A
Other Key Facts:
N/A
OUTCOMES:
The proposed contract, which was originally approved during 2025-2026 BTIP planning, transitions the City to a modern, cloud-based platform that reduces reliance on internal hardware, software, and support resources.
Automated updates within Lucity’s cloud environment eliminate manual patching, resource-demanding version upgrades and scheduled outages, ensuring the City consistently benefits from the latest version, features and security protections. By leveraging Lucity resources to manage system related infrastructure demands, we can continue to ensure system stability while strengthening reliability efforts through redundant infrastructure and offsite disaster recovery—significantly reducing any unforeseen downtime...
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