TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services
Michael Marchand
425-556-2173
DEPARTMENT STAFF:
Technology and Information Services
Maria O'Neill
Technology Project Manager
TITLE:
title
Approval of a Change Order to the Contract with Aurigo Software Services, LLC, in the Amount of $136,960, for the CIP Project and Portfolio Management Software Project
OVERVIEW STATEMENT:
recommendation
This change order for the CIP Project and Portfolio Management Software project is needed to design, configure, and support the integration between Aurigo's Masterworks and the City's financial system, D365, and add optional services for bid management functionality.
The City and Aurigo completed discovery discussions to document the scope and cost to deliver an integration between Masterworks and D365. A decision on this integration was delayed while TIS explored our strategic approach to integrations.
Masterworks includes additional bid management features that are not part of the current project contract. The City wishes to explore the option of implementing these features after assessing them alongside the capabilities of a vendor collaboration portal in D365, which is currently in the requirements-gathering phase. This change order includes the costs for implementation and the first two years of support and maintenance for the bid management features.
Design and configuration of the D365 integration is estimated to extend the project timeline by one month. If the additional bid management features are approved, those will take an additional three months to implement.
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Budget for this project is in the 2023-2024 BTIP
* Required:
Council approval is required to award a contract that exceeds ...
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