TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services Michael Marchand 425-556-2173
DEPARTMENT STAFF:
Technology and Information Services Courtney Miller
Technology Project Manager Technology and Information Services Carmen Hall Project Mgmt. Office Manager
TITLE:
title
Approval of UKG Pro Contract Extension – Additional Launch Support
OVERVIEW STATEMENT:
recommendation
Implementing UKG Pro provides the City with a modern Human Resources Information System (HRIS), improving operational efficiency, enhancing employee self-service options, and delivering a secure and dependable platform. The second contract extension ensures UKG resources remain engaged to complete necessary system updates that align with leadership’s decisions on pay policy.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
Relevant Plans/Policies:
2025/2026 BTIP
Required:
N/A
Council Request:
N/A
Other Key Facts:
N/A
OUTCOMES:
UKG Pro benefits include:
Integration of Core HR & Payroll with existing Timekeeping
Increased self-service options for employees and managers for HR processes
Streamlined Payroll processes with improved reporting and reduction of manual processes
Eliminate risk associated with an outdated system (current system end of life 2027)
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
Timeline (previous or planned):
N/A
Outreach Methods and Results:
N/A
Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The cost for additional UKG launch support is $75,000 through January 2027, followed by $25,000 for each additional month beyond January. The total request is $225,000, allowing for resource coverage through July 2027. Actual spend will depend on final launch date.
Approved in current biennial budget: ? Yes ? No ?...
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